Fairtrade Africa Finance Jobs in Accra
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2. Scroll down and find how to apply or mode of application for this job after the job description.
3. Carefully follow the instructions on how to apply.
4. Always apply for a job by attaching CV with a Cover Letter / Application Letter.
To support the Regional Administration Officer in bookkeeping and operational tasks and activities including collating data and recording relevant financial transactions and general administrative and office management tasks
- TEAM: Regional - Fairtrade Africa – West Africa Network (FTA-WAN)
- LOCATION: Accra, Ghana
- REPORTING LINES:
- Post holder reports to: Regional Administration Officer
- Staff reporting to this post: non
- BUDGET RESPONSIBILITY: Yes
Key Performance Areas
Finance Management
- Assist in the execution of the FTA financial policy manual, systems and procedures
- Make payments to all suppliers
- Ensure correct postings are made in the financial system
- Prepare cheques for signing
- Reconcile the bank account & petty cash balances
- Ensure accurate data entry of financial reports in the system
- Regularly prepare financial activities reports when required.
Requisitions and Procurement
- Prepare requisitions for revenue for facilitation of workshops and trainings sessions
- Prepare and facilitate requisitions for procurement of office assets and other office running costs
- Establish, maintain and update suppliers data base
- Regularly, maintain supplies database
- Facilitate travel requests for FTA consultants, board members and staff
Budgeting
- Assist in monitoring office budgets and provide regular reports and alerts.
- Liaise with relevant managers in drafting budgets
HR and Administrative Support
- Ensure all transport and travel issues are handled effectively
- Ensure the kitchen supplies are provided
- Maintain manual and computerized records of staff files
- Ensure annual renewal of licenses is done on time
- Establish good relations with suppliers
- Providing answers to customers and picking calls
Filling and Retrieval System
Establish an effective filing system for the finance & HR documents and files
Required Skills or Experience
Minimum Academic Requirement
Bachelor’s degree in Finance/Accounting
Other Specialist Training or Certifications
CPA, Diploma in Business Administration, IT or related courses holder
Minimum Years of Relevant Experience
At least 3 years’ experience of providing administrative support, HR and Finance
Skills and Competencies Required
Knowledge of Systems & Procedures
Knowledge of financial systems, including accounting systems and budgetary control
Competencies
- Skills in using MS Office applications especially Word, Excel, Outlook and PowerPoint and knowledge of accounting software
- Knowledge of the local taxation laws and general accounting convention
- Knowledge of the Labour laws in Cote d’Ivoire
- Excellent analytical skills
- Excellent written and oral communication skills
- Creative and innovative
- Strong interpersonal skills
- Ability to work with English language
1. Patiently scroll down and read the job description below.
2. Scroll down and find how to apply or mode of application for this job after the job description.
3. Carefully follow the instructions on how to apply.
4. Always apply for a job by attaching CV with a Cover Letter / Application Letter.
To support the Regional Administration Officer in bookkeeping and operational tasks and activities including collating data and recording relevant financial transactions and general administrative and office management tasks
- TEAM: Regional - Fairtrade Africa – West Africa Network (FTA-WAN)
- LOCATION: Accra, Ghana
- REPORTING LINES:
- Post holder reports to: Regional Administration Officer
- Staff reporting to this post: non
- BUDGET RESPONSIBILITY: Yes
Key Performance Areas
Finance Management
- Assist in the execution of the FTA financial policy manual, systems and procedures
- Make payments to all suppliers
- Ensure correct postings are made in the financial system
- Prepare cheques for signing
- Reconcile the bank account & petty cash balances
- Ensure accurate data entry of financial reports in the system
- Regularly prepare financial activities reports when required.
Requisitions and Procurement
- Prepare requisitions for revenue for facilitation of workshops and trainings sessions
- Prepare and facilitate requisitions for procurement of office assets and other office running costs
- Establish, maintain and update suppliers data base
- Regularly, maintain supplies database
- Facilitate travel requests for FTA consultants, board members and staff
Budgeting
- Assist in monitoring office budgets and provide regular reports and alerts.
- Liaise with relevant managers in drafting budgets
HR and Administrative Support
- Ensure all transport and travel issues are handled effectively
- Ensure the kitchen supplies are provided
- Maintain manual and computerized records of staff files
- Ensure annual renewal of licenses is done on time
- Establish good relations with suppliers
- Providing answers to customers and picking calls
Filling and Retrieval System
Establish an effective filing system for the finance & HR documents and files
Required Skills or Experience
Minimum Academic Requirement
Bachelor’s degree in Finance/Accounting
Other Specialist Training or Certifications
CPA, Diploma in Business Administration, IT or related courses holder
Minimum Years of Relevant Experience
At least 3 years’ experience of providing administrative support, HR and Finance
Skills and Competencies Required
Knowledge of Systems & Procedures
Knowledge of financial systems, including accounting systems and budgetary control
Competencies
- Skills in using MS Office applications especially Word, Excel, Outlook and PowerPoint and knowledge of accounting software
- Knowledge of the local taxation laws and general accounting convention
- Knowledge of the Labour laws in Cote d’Ivoire
- Excellent analytical skills
- Excellent written and oral communication skills
- Creative and innovative
- Strong interpersonal skills
- Ability to work with English language
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