HR and Administrative Executive - Upfield

Upfield is a global leader in plant-based nutrition with a great history and a portfolio of iconic brands that people have used and trusted for generations. This includes Flora, Rama, Becel, Blue Band, Country Crock, I Can’t Believe it’s not Butter and ProActiv.

We are a global food company with 27 business units operating in 95 markets. We have the mind-set of a start-up. This makes us fast, agile, entrepreneurial, cost conscious and accountable for our products – from seed to serving at the breakfast, lunch or dinner table.

We take quality seriously and around the world we taste products every 30 seconds. We take our consumers seriously and more than 150 people will taste test each of our new innovations before they hit the shelves.

Your Role

The purpose of the HR Administrative Assistant role is to provide high-level, confidential administrative support to the business.

Your Main Responsibilities

• Ensure general and administrative support to the General Manager, Chief Financial Officer’s offices and the HR function.
• Plan meetings, visits and team events accordingly for Ghana and may extend to rest of West Africa.
• Assist in HR key initiatives such as employee engagement sessions, Culture Cascade, etc when needed
• Provide letters of invitation, introduction, etc as required from time to time
• Develop and maintain an effective & efficient document filing (electronic and hard) process for business related documents
• Manage agendas of meetings, produce memos of such for review and proactively follow up on actions
• Manage sensitive matters and information regarding peculiar issues within the organization
• Organize the GM & CFO’s internal and external designated correspondence and decide the order of priority
• Coordinate general administrative services in the organization e.g. archiving, ensuring seamless provision of utilities and supplies (stationery etc), reporting of defects, etc.
• Collate daily, weekly and monthly reports as required from for the HRBPs review and analyze operating reports and report on variances against budgets.
• Process all requisitions for the team, e.g Purchase Order on Ariba and other applications as required
• Respond to queries and requests on Admin issues and escalate to the HRBP where necessary.
• Make efficient travel arrangements for the GM & CFO as required and for special workshops for team members

Skills, Experience and Qualifications

• University graduate from a recognized institution
• At least two years’ experience in an administrative capacity for a top management personnel in a reputable company with local and global operations.
• Proficient in Microsoft Excel, Word, PowerPoint, Outlook and data management skills.
• Superior organizational skills and meticulous attention to detail and ability to manage multiple projects and task simultaneously.
• Highly adaptable with the willingness to maintain flexibility in job function in an ever-changing environment.
• Excellent written, verbal, presentation and interpersonal communication skills to with ability to interface with all levels of management as well as external stakeholders.
• Ability to work under pressure to manage tight deadlines; with a can-do” attitude and a willingness to go the extra mile to get the job done.
• Ability to build and manage key relationships with a range of internal and external partners and stakeholders. with internal and external stakeholders.
• The ability to work in a discreet manner, maintaining confidentiality.

Your Personal Power! :

At Upfield we want you to bring your ideas, your motivation and desire to succeed! This part of the role is up to you to complete.

Mission Statement  

At Upfield our purpose is clear……Making people healthier and happier with great-tasting, healthy and natural plant-based products which are good for our planet!

Culture:

We are a highly entrepreneurial fast-paced team running a multi-billion Euro business across 60+ countries with the mind-set of a start-up! We are agile, creative, fast-to-market and obsessed with customers and consumers. If you are an entrepreneur at heart and have a passion for winning, a strong understanding of the FMCG business, and would like to join us apply online!