Total Family Health Organisation Administrative/Secretarial Jobs in Accra
1. Patiently scroll down and read the job description below.
2. Scroll down and find how to apply or mode of application for this job after the job description.
3. Carefully follow the instructions on how to apply.
4. Always apply for a job by attaching CV with a Cover Letter / Application Letter.
Total Family Health Organisation (TFHO) is a Ghanaian nonprofit organization dedicated to helping women, men and young people live healthier lives. As a social enterprise, TFHO works to ensure access to high quality health products for Ghanaians nationwide through socially marketed health commodities and behavior change activities.
Job Description
Administration
- Manage day- to-day office administrative activities and oversee administrative processes.
- Manage office supplies and all contractors related to the upkeep and safe and efficient operations of the facilities and grounds.
- Lead the asset management function.
- Assist with paper and electronic filing systems and ensure they are properly structured and efficiently maintained.
- Book flights, arrange for transport and hotel accommodation.
- Support travelers logistically while they are deployed and follow up to ensure they have provided all required documentation for expenses.
- Planning and logistics for conferences, workshops and trainings
- Ensure that all official vehicles are roadworthy and have insurance coverage annually
- Monitor travel protocols including monthly checks of vehicle logs and implementation of travel policy
- Schedule appointments, meetings and prepare meeting minutes at all staff meeting
- Supervise administrative assistant and drivers
Human Resource Administration
- Work closely with various departments to assist employees to understand policies and procedures;
- Assist with recruitment and selection which involves developing job descriptions and person specifications, preparing job adverts, checking application forms, shortlisting, interviewing and selecting candidates;
- Assist with development and implementation of policies on issues like working conditions, performance management, equal opportunities, disciplinary procedures and absence management;
- Administer payroll and maintain employee records;
- Assist the Senior HR/Administration Manager with payroll preparation
- Assist with HR planning strategies, considering immediate and long-term staff requirements;
- Plan and deliver training – including inductions for new staff
[ads]
Security
- Track and communicate any security related activities in the country that may harm staff.
- Conduct a quarterly threat and assessment review.
- Orient all international visitors to life in Ghana.
Required Skills or Experience
Educational requirements
Bachelor’s Degree in Business Administration or a relevant field
Experience
- Minimum 3-years office experience in office administration and/or HR support role
- Proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite
- Knowledge of standard office administrative practices and procedures
- Master’s degree an advantage
Success Attributes:
- organizational and planning skills
- information gathering and monitoring skills
- problem analysis and problem-solving skills
- judgment and decision-making ability
- Strong written and verbal communication skills
- Ability to take good initiatives
- Confidentiality
- Good team member
- Attention to detail and accuracy
- Adaptability
Recommended For You:
« Go back to the jobs list
1. Patiently scroll down and read the job description below.
2. Scroll down and find how to apply or mode of application for this job after the job description.
3. Carefully follow the instructions on how to apply.
4. Always apply for a job by attaching CV with a Cover Letter / Application Letter.
Total Family Health Organisation (TFHO) is a Ghanaian nonprofit organization dedicated to helping women, men and young people live healthier lives. As a social enterprise, TFHO works to ensure access to high quality health products for Ghanaians nationwide through socially marketed health commodities and behavior change activities.
Job Description
Administration
- Manage day- to-day office administrative activities and oversee administrative processes.
- Manage office supplies and all contractors related to the upkeep and safe and efficient operations of the facilities and grounds.
- Lead the asset management function.
- Assist with paper and electronic filing systems and ensure they are properly structured and efficiently maintained.
- Book flights, arrange for transport and hotel accommodation.
- Support travelers logistically while they are deployed and follow up to ensure they have provided all required documentation for expenses.
- Planning and logistics for conferences, workshops and trainings
- Ensure that all official vehicles are roadworthy and have insurance coverage annually
- Monitor travel protocols including monthly checks of vehicle logs and implementation of travel policy
- Schedule appointments, meetings and prepare meeting minutes at all staff meeting
- Supervise administrative assistant and drivers
Human Resource Administration
- Work closely with various departments to assist employees to understand policies and procedures;
- Assist with recruitment and selection which involves developing job descriptions and person specifications, preparing job adverts, checking application forms, shortlisting, interviewing and selecting candidates;
- Assist with development and implementation of policies on issues like working conditions, performance management, equal opportunities, disciplinary procedures and absence management;
- Administer payroll and maintain employee records;
- Assist the Senior HR/Administration Manager with payroll preparation
- Assist with HR planning strategies, considering immediate and long-term staff requirements;
- Plan and deliver training – including inductions for new staff
[ads]
Security
- Track and communicate any security related activities in the country that may harm staff.
- Conduct a quarterly threat and assessment review.
- Orient all international visitors to life in Ghana.
Required Skills or Experience
Educational requirements
Bachelor’s Degree in Business Administration or a relevant field
Experience
- Minimum 3-years office experience in office administration and/or HR support role
- Proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite
- Knowledge of standard office administrative practices and procedures
- Master’s degree an advantage
Success Attributes:
- organizational and planning skills
- information gathering and monitoring skills
- problem analysis and problem-solving skills
- judgment and decision-making ability
- Strong written and verbal communication skills
- Ability to take good initiatives
- Confidentiality
- Good team member
- Attention to detail and accuracy
- Adaptability
Recommended For You: