World Bank Administrative/Secretarial Jobs in Accra
1. Patiently scroll down and read the job description below.
2. Scroll down and find how to apply or mode of application for this job after the job description.
3. Carefully follow the instructions on how to apply.
4. Always apply for a job by attaching CV with a Cover Letter / Application Letter.
Description
- Support the Ghana sub regional office in the implementation of daily administration tasks
- Provide full administrative and analytical support to different Operations/Technical officers
- Monitor documents for accuracy, ensuring adherence to unit and World Bank Group guidelines and procedures, and assist in editing, formatting, and production of high-quality documents and correspondence.
- Coordinating high level visits to Ghana (Briefing notes, logistics)
- Playing the role of Focal point between the Accra office and the (4) Francophone countries covered by the Ghana sub region office;
- ACS training coordinator - Identify training for ACS to improve in effectiveness and efficiency;
- Coordinating the team’s calendar, schedule meetings on their behalf, compiling meeting documents, travel arrangement (tickets, hotels, logistics, etc);
- Provide support to visiting missions (Meeting arrangement, logistics)
- Review and consolidate invoices for submission to accounting for payment,
- Perform assigned simple general administrative, budget and finance tasks;
- Oversee and ensure timely delivery of services to be performed(Solving of any non-routine problem.)
Selection Criteria
- Minimum Requirement
- University/College graduate;
- Minimum seven (7) years’ experience in administration position;
- Good written and spoken English to work in a multicultural organization;
- Familiar with preparation and logistical planning for various events, e.g. Conferences, workshops,
- Must be computer literate (Microsoft Office, Outlook, Internet, etc)
Selection Criteria
- Excellent organizational, administrative, multi-tasking and time management skills;
- Proven ability to work promptly and efficiently under pressure and meet tight deadlines with minimum supervision;
- Proactive, willing to go extra mile, ability to take ownership of tasks;
- Maturity and good judgment; absolute integrity and discretion in handling confidential information;
- Good interpersonal skills to interact effectively with a range of internal and external contacts;
- Proven ability to work well in a team-oriented, multi-cultural environment, and function effectively in groups;
- High degree of flexibility, initiative, judgment and reliability;
- Ability/willingness to work late/come in early occasionally, as required;
- Strong written and verbal communication skills;
- Ability to adapt to changing business needs by continuous learning/training;
- Preferably having working experiences in multinational companies or international organizations;
- Advanced knowledge of Microsoft Office suite (Word, Outlook, Excel, Powerpoint, Internet, etc);
- Fluency in French would be an advantage due to the Ghana Sub region coverage (4 francophone countries).
Note: The selected candidate will be offered a one-year appointment, renewable for an additional one year, at the discretion of the World Bank Group, and subject to a lifetime maximum ET Appointment of two years.
The World Bank Group values diversity and encourages all qualified candidates who are nationals of World Bank Group member countries to apply, regardless of gender, gender identity, religion, race, ethnicity, sexual orientation, or disability. Sub-Saharan African nationals, Caribbean nationals, and female candidates are strongly encouraged to apply.
1. Patiently scroll down and read the job description below.
2. Scroll down and find how to apply or mode of application for this job after the job description.
3. Carefully follow the instructions on how to apply.
4. Always apply for a job by attaching CV with a Cover Letter / Application Letter.
Description
- Support the Ghana sub regional office in the implementation of daily administration tasks
- Provide full administrative and analytical support to different Operations/Technical officers
- Monitor documents for accuracy, ensuring adherence to unit and World Bank Group guidelines and procedures, and assist in editing, formatting, and production of high-quality documents and correspondence.
- Coordinating high level visits to Ghana (Briefing notes, logistics)
- Playing the role of Focal point between the Accra office and the (4) Francophone countries covered by the Ghana sub region office;
- ACS training coordinator - Identify training for ACS to improve in effectiveness and efficiency;
- Coordinating the team’s calendar, schedule meetings on their behalf, compiling meeting documents, travel arrangement (tickets, hotels, logistics, etc);
- Provide support to visiting missions (Meeting arrangement, logistics)
- Review and consolidate invoices for submission to accounting for payment,
- Perform assigned simple general administrative, budget and finance tasks;
- Oversee and ensure timely delivery of services to be performed(Solving of any non-routine problem.)
Selection Criteria
- Minimum Requirement
- University/College graduate;
- Minimum seven (7) years’ experience in administration position;
- Good written and spoken English to work in a multicultural organization;
- Familiar with preparation and logistical planning for various events, e.g. Conferences, workshops,
- Must be computer literate (Microsoft Office, Outlook, Internet, etc)
Selection Criteria
- Excellent organizational, administrative, multi-tasking and time management skills;
- Proven ability to work promptly and efficiently under pressure and meet tight deadlines with minimum supervision;
- Proactive, willing to go extra mile, ability to take ownership of tasks;
- Maturity and good judgment; absolute integrity and discretion in handling confidential information;
- Good interpersonal skills to interact effectively with a range of internal and external contacts;
- Proven ability to work well in a team-oriented, multi-cultural environment, and function effectively in groups;
- High degree of flexibility, initiative, judgment and reliability;
- Ability/willingness to work late/come in early occasionally, as required;
- Strong written and verbal communication skills;
- Ability to adapt to changing business needs by continuous learning/training;
- Preferably having working experiences in multinational companies or international organizations;
- Advanced knowledge of Microsoft Office suite (Word, Outlook, Excel, Powerpoint, Internet, etc);
- Fluency in French would be an advantage due to the Ghana Sub region coverage (4 francophone countries).
Note: The selected candidate will be offered a one-year appointment, renewable for an additional one year, at the discretion of the World Bank Group, and subject to a lifetime maximum ET Appointment of two years.
The World Bank Group values diversity and encourages all qualified candidates who are nationals of World Bank Group member countries to apply, regardless of gender, gender identity, religion, race, ethnicity, sexual orientation, or disability. Sub-Saharan African nationals, Caribbean nationals, and female candidates are strongly encouraged to apply.
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