Job Description: Responsibilities & Requirements
The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH draws on the wealth of regional and technical expertise as well as tried and tested management know-how. As a federal enterprise, we support the German Government in achieving its objectives in the field of international cooperation for sustainable development. GIZ offers customized solutions to complex challenges. We offer demand-driven, tailor-made and effective services for sustainable development in more than 130 countries worldwide.
Job Title: Accounts Officer
Job Location: Accra, Greater Accra
Job Description
- Ensuring that financial administration functions well in accordance with GIZ standard procedures
- Effectively coordinating with the staff of the finance team or the Commercial Affairs Department at GIZ Head Office
- Preparing cheques, bank transfers and deposits at the bank
- Deputizing for cash payments, cash book and bank book
- Performing tasks in compliance with GIZ’s Orientation and Rules (O+R)
- Financial planning, monitoring and accounting for GIZ-assisted projects
- Giving advice to the projects, business partner and counterpart
Tasks
- Financial services
- Monitors income, expenditure and the monthly bank reconciliation
- Manages the processing of letters of credit
- Monitors real accounts (payables, receivables) and reports regularly to the officer responsible for the contract and cooperation and the senior accounts officer
Travel claim calculation
- Calculates national and international travel claims
- Calculates travel advances
- Processes settlement of applications for the reimbursement of travel expenses
- Monitors the international duty trip lists and forwards them to GIZ Head Office
- Follows up on outstanding travel advance
Internal Control
- Checks the vouchers and receipts submitted by the projects/programmes for completeness and allocation to cost units and categories, and corrects these where necessary
- Advises on financial aspects of the projects
- Carries out internal controls,- both checklist A and monthly error sheets as yearly internal controls of
- projects- in accordance with GIZs internal controlling manual
General services for GIZ-assisted projects/programmes
- Carries out accounting tasks using WINPACCS accounting software and prepares monthly end-of-period
- accounts and bank reconciliation vouchers
- Submits the end-of-month accounts from the project accounting, cash books and account balance
- vouchers (through or from WINPACCS) to the officer responsible for the contract and cooperation and forwards them to GIZ Head OfficeAssists with the transfer of funds to projectsOther duties / additional tasks
Other duties/Additional task
- Reports all problems with financial administration and compliance without delay
- Is responsible for filing in accordance with GIZ rules
- Performs other duties and tasks at the request of management
Qualifications and Requirements
- Minimum of Bsc/BA in accounting and auditing or similar area
- At least 3 years professional experience in a comparable position
Other knowledge, additional competences
- In-depth knowledge of accounting software
- Good working knowledge of ICT technologies (related software, phone, fax, email, the internet) and computer applications. (e.g. MS Office)
- Confidential handling of data and information
- Very good knowledge on the English language, ideally a knowledge of German knowledge is an added advantage
- Proactive attitude towards personnel and institutional changes
- Team player
- Result orientated performance
- Good communication skills
- Willingness to update skills as required by the tasks to be performed- corresponding measures are agreed with management
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The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH draws on the wealth of regional and technical expertise as well as tried and tested management know-how. As a federal enterprise, we support the German Government in achieving its objectives in the field of international cooperation for sustainable development. GIZ offers customized solutions to complex challenges. We offer demand-driven, tailor-made and effective services for sustainable development in more than 130 countries worldwide.
Job Title: Accounts Officer
Job Location: Accra, Greater Accra
Job Description
- Ensuring that financial administration functions well in accordance with GIZ standard procedures
- Effectively coordinating with the staff of the finance team or the Commercial Affairs Department at GIZ Head Office
- Preparing cheques, bank transfers and deposits at the bank
- Deputizing for cash payments, cash book and bank book
- Performing tasks in compliance with GIZ’s Orientation and Rules (O+R)
- Financial planning, monitoring and accounting for GIZ-assisted projects
- Giving advice to the projects, business partner and counterpart
Tasks
- Financial services
- Monitors income, expenditure and the monthly bank reconciliation
- Manages the processing of letters of credit
- Monitors real accounts (payables, receivables) and reports regularly to the officer responsible for the contract and cooperation and the senior accounts officer
Travel claim calculation
- Calculates national and international travel claims
- Calculates travel advances
- Processes settlement of applications for the reimbursement of travel expenses
- Monitors the international duty trip lists and forwards them to GIZ Head Office
- Follows up on outstanding travel advance
Internal Control
- Checks the vouchers and receipts submitted by the projects/programmes for completeness and allocation to cost units and categories, and corrects these where necessary
- Advises on financial aspects of the projects
- Carries out internal controls,- both checklist A and monthly error sheets as yearly internal controls of
- projects- in accordance with GIZs internal controlling manual
General services for GIZ-assisted projects/programmes
- Carries out accounting tasks using WINPACCS accounting software and prepares monthly end-of-period
- accounts and bank reconciliation vouchers
- Submits the end-of-month accounts from the project accounting, cash books and account balance
- vouchers (through or from WINPACCS) to the officer responsible for the contract and cooperation and forwards them to GIZ Head OfficeAssists with the transfer of funds to projectsOther duties / additional tasks
Other duties/Additional task
- Reports all problems with financial administration and compliance without delay
- Is responsible for filing in accordance with GIZ rules
- Performs other duties and tasks at the request of management
Qualifications and Requirements
- Minimum of Bsc/BA in accounting and auditing or similar area
- At least 3 years professional experience in a comparable position
Other knowledge, additional competences
- In-depth knowledge of accounting software
- Good working knowledge of ICT technologies (related software, phone, fax, email, the internet) and computer applications. (e.g. MS Office)
- Confidential handling of data and information
- Very good knowledge on the English language, ideally a knowledge of German knowledge is an added advantage
- Proactive attitude towards personnel and institutional changes
- Team player
- Result orientated performance
- Good communication skills
- Willingness to update skills as required by the tasks to be performed- corresponding measures are agreed with management