Cocoa Abrabopa Administrative/Secretarial Jobs in Ashanti Region
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Job Purpose
To build database for decision-making as well as action-taking, and coordinate all administrative activities of the Operations Department.
Reports to: Operations Manager
Duties & Responsibilities
- Receives and builds database of specified information submitted to the Operations Department by field staff and other departments
- Ensures data/documentations received from the field staff are in full composition as expected to enhance the purpose for which they were requested before their registration and dispatch
- Responsible for timely registration and dispatch of all documentations received from the field staff, but meant for other departments
- Keeps track of all documentations received at the department as well as those shared with other departments
- Communicates feedback on documentations and complains received from the field and handed over to other departments
- Assist in organizing training programmes, workshops, and meetings of the department
- Follow-up on requests made by field staff from other departments and gives feedback
- Coordinates the work of the Operations Manager with regards to typing, binding and the preparation of documents for meetings
- Take minutes of meetings, workshops, and trainings of the Operations Department
- Deals with correspondences of the Operations Manager
- Prepare and provide weekly, monthly and quarterly reports to the Operations Manager on all documentation and data received
- Perform any other duty that may be assigned by the Operations Manager
Required Skills or Experience
- A minimum of a Degree in Business Studies or any relevant discipline and 2-3 years’ extensive field experience in cocoa or other relevant crop.
- Proactive in building good database of work done
- Ability to work independently and constructively to meeting project deliverables on deadlines
- Ability to work under pressure with minimum supervision, and be result-oriented
- Ability to work for long hours, and be a good team player
- Excellent planning, organization, reporting writing, and presentation skills.
- Good interpersonal and communication skills
- Must be able to work according his supervisor’s instructions and be self-motivated
- Ability to keep confidential information
- Excellent I.T. skills with strong working knowledge in Microsoft Word, Excel and PowerPoint
- Fair knowledge in certification and other field activities
- He/she MUST pay attention to details
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1. Patiently scroll down and read the job description below.
2. Scroll down and find how to apply or mode of application for this job after the job description.
3. Carefully follow the instructions on how to apply.
4. Always apply for a job by attaching CV with a Cover Letter / Application Letter.
JobSearchGh is creating transparency between you and the employers. Visit us everyday for latest jobs in Ghana. Please do not pay anybody a fee. Proceed with caution.
Job Purpose
To build database for decision-making as well as action-taking, and coordinate all administrative activities of the Operations Department.
Reports to: Operations Manager
Duties & Responsibilities
- Receives and builds database of specified information submitted to the Operations Department by field staff and other departments
- Ensures data/documentations received from the field staff are in full composition as expected to enhance the purpose for which they were requested before their registration and dispatch
- Responsible for timely registration and dispatch of all documentations received from the field staff, but meant for other departments
- Keeps track of all documentations received at the department as well as those shared with other departments
- Communicates feedback on documentations and complains received from the field and handed over to other departments
- Assist in organizing training programmes, workshops, and meetings of the department
- Follow-up on requests made by field staff from other departments and gives feedback
- Coordinates the work of the Operations Manager with regards to typing, binding and the preparation of documents for meetings
- Take minutes of meetings, workshops, and trainings of the Operations Department
- Deals with correspondences of the Operations Manager
- Prepare and provide weekly, monthly and quarterly reports to the Operations Manager on all documentation and data received
- Perform any other duty that may be assigned by the Operations Manager
Required Skills or Experience
- A minimum of a Degree in Business Studies or any relevant discipline and 2-3 years’ extensive field experience in cocoa or other relevant crop.
- Proactive in building good database of work done
- Ability to work independently and constructively to meeting project deliverables on deadlines
- Ability to work under pressure with minimum supervision, and be result-oriented
- Ability to work for long hours, and be a good team player
- Excellent planning, organization, reporting writing, and presentation skills.
- Good interpersonal and communication skills
- Must be able to work according his supervisor’s instructions and be self-motivated
- Ability to keep confidential information
- Excellent I.T. skills with strong working knowledge in Microsoft Word, Excel and PowerPoint
- Fair knowledge in certification and other field activities
- He/she MUST pay attention to details
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