Program Administrator - GroPathway

GroPathway is a premier socio-economic development consulting firm committed to strengthening institutional capacity, facilitating policy dialogue and advocacy, and promoting sustainable food systems. We specialize in enhancing environmental, social, and governance (ESG) standards to drive positive impact. Collaborating with public, private, and non-governmental organizations (NGOs), we focus on fostering inclusive economic transformation, reducing poverty, and improving food security through innovative, evidence-based solutions.

Our services encompass policy support, climate-smart agricultural technologies, comprehensive project management, resource mobilization, and advancing gender and youth inclusion within agricultural value chains.

Job Summary

We are seeking a proactive and highly organized individual to join our dynamic team as a Program Administrator. This role is open to Ghanaian nationals. The Program Administrator will play a pivotal role in ensuring the effective implementation of our projects and programs, providing essential support for daily operations, and facilitating seamless communication between project teams, clients, and stakeholders.

The position will encompass a blend of administrative support, coordination, and project management responsibilities, with a focus on our core service areas, including institutional capacity strengthening, sustainable food systems, ESG support, and inclusion.

Key Responsibilities

1. Project Coordination & Administration:
   1. Assist in the planning, execution, and monitoring of various projects, ensuring timely and efficient delivery.
   2. Coordinate activities between internal teams, clients, and stakeholders to ensure smooth project implementation.
   3. Maintain project documentation, track progress, and ensure compliance with project plans and timelines.

2. Support in Proposal Development & Resource Mobilization:

1. Contribute to the development of project proposals, including research, data collection, and proposal writing.
2. Support resource mobilization efforts, including identifying funding opportunities and preparing necessary documentation.

3. Policy & Data Support:

1. Assist in the preparation of policy briefs, reports, and presentations for clients and stakeholders.
2. Support data collection, analysis, and reporting to inform evidence-based policy and decision-making.

4. Monitoring, Evaluation, and Learning (MEL):

1. Assist in the monitoring and evaluation of project activities, ensuring accurate tracking of outcomes and impact.
2. Contribute to the development of MEL frameworks and tools, and support learning initiatives within projects.

5. Client & Stakeholder Engagement:

1. Maintain positive relationships with clients, partners, and other stakeholders.
2. Ensure effective communication and coordination among all parties involved in projects.

6. Inclusion & Capacity Building:

1. Promote inclusive participation, particularly women and youth, in agricultural value chains and other related projects.
2. Support the design and delivery of capacity-building initiatives for clients and stakeholders.

Required Skills or Experience

• Must be below 35 years of age
• Bachelor’s degree in development studies, Agricultural Economics, Business Administration, or a related field.
• Minimum of 3 years of proven experience in program administration, project coordination, or a similar role.
• Strong understanding of sustainable food systems, climate-smart agriculture, and institutional capacity strengthening.
• Knowledge of monitoring, evaluation, and learning (MEL) processes is an advantage.
• Excellent communication, organizational, and interpersonal skills.
• Ability to manage multiple tasks and prioritize effectively.
• Proficiency in Microsoft Office Suite and project management tools.

Key Attributes:

• Detail-oriented: Able to manage complex tasks and ensure all aspects of a project are completed accurately.
• Team player: Works well with others and fosters collaborative environments.
• Adaptable: Comfortable in dynamic work environments and capable of managing changing priorities.
• Proactive: Takes initiative in solving problems and ensuring the smooth functioning of projects.
• Passionate about sustainable development: Driven by the mission of promoting economic transformation, food security, and inclusion.