Project Finance Officer - Kintampo Health Research Centre

Kintampo Health Research Centre (KHRC) is a well-established, African-based, research centre and one of three field research centres of the Research and Development Division of the Ghana Health Service. The work of KHRC has influences on health policy and practice throughout Ghana, Africa and the rest of the world. KHRC also offers research and training services nationally and internationally and its staffs are multidisciplinary. KHRC is located in the middle belt of Ghana.

Job Description

Applications are invited from qualified applicants for appointment as Project Finance Officer on a project at Kintampo Health Research Centre, Kintampo, Bono-East Region.

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• Type of Appointment: Full-Time Contract.
• Duration: One (1) year (renewable)
• Reporting Line: Reporting to the Director, KHRC through the Head of Finance as well as collaborating with the other Finance Managers, Project Managers and Administrative team to ensure effective financial support, grants management and budgeting.

Brief Job Description

The Project Finance Officer will support in budget preparation, financial monitoring, risk management, donor reporting and all financial and management accounting duties. The applicant should demonstrate experience and competence in budgeting, project accounting and financial reporting procedures for large, complex aid-funded projects and efficient systems for managing multiple projects.

Specific Responsibilities

• Maintain financial records for each project in a manner that facilitates management reports.
• Ensure that accurate and timely financial statements are prepared in accordance with contract agreements with funders.
• Provide accurate and timely reporting on the financial activity of individual projects.
• Provide support in the preparation of budget and cash flow for projects and programme implementation.
• Prepare budget tracking analysis and determining variance.
• Effectively control income, cash flow and expenditure
• Ensure compliance with internal controls and adherence to donors’ financial policies, regulations and procedures.
• Prepare accurate, regular and timely financial reports for submission to KHRC management and donor funders as may be directed by the head of finance.
• Prepare accurate and timely bank reconciliation statements, accounts payable, and account receivables and other reports for submission to KHRC management and for internal and external audit purposes.
• Efficiently manage payroll and monthly local statutory returns such as PAYE, withholding taxes, Pensions, etc.
• Work closely with program team and support other staff for effective operation of KHRC finance and project activities.
• Support the finance staff in preparation of vouchers, cheques and receipts
• Support in managing project assets and stock items, ensuring satisfactory level of accountability and internal control at all times.
• Provide quality control checks ensuring that all valid financial transactions are entered into the accounting systems.
• Follow up with outstanding advances to ensure timely and proper retirements.
• Maintain relationship with internal and external auditors, suppliers, banks etc.
• Any Other duties that may be assigned by the Director, Management or the Head of Finance from time to time.

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Required Skills or Experience

Qualification & Experience

• First Degree in Accounting or Finance with Project Management background.
• Must also have at least 4 years relevant working experience with non-Governmental organizations or research institutions, with skills in project management, Sage Evolution software, Microsoft excel, words and power-point.
• A good knowledge of internal control systems, financial audit processes, grant management systems and accounting procedures for multi-projects management is essential.