Clerk of Works - World Vision

World Vision Ghana in partnership with Gold Fields Ghana Foundation is undertaking a water supply project in Damang to enhance access to potable water. The project involves the construction of a 100-cubic-meter concrete water tower, trenching, plumbing, and renovation of an existing water tower. To ensure the quality of work, proper materials usage, and adherence to timelines, a Clerk of Works will be engaged to provide on-site supervision and periodic reporting.

Purpose of the Engagement:

The Clerk of Works will act as the on-site representative of the Engineering Team (World Vision Ghana, GI-WASH)  responsible for supervising the construction activities, ensuring quality control, inspecting materials, and reporting progress to support project success.

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Scope of Work:

The Clerk of Works will perform the following tasks:

Site Supervision:

• Supervise daily construction activities to ensure they adhere to approved designs, technical specifications, and schedules.
• Oversee trenching, plumbing, and renovation works on the existing water tower.
• Monitor contractors’ adherence to project timelines and quality standards.

Quality Assurance:

• Verify that all construction materials meet the specified standards and are used appropriately.
• Inspect the quality of workmanship and adherence to safety protocols.
• Identify defects or issues promptly and ensure they are rectified.
• Ensure all works meet regulatory and industry standards.

Material Inspection:

• Confirm receipt of materials at the site and validate against delivery notes and specifications.
• Maintain a record of materials used, stock levels, and any discrepancies.

Reporting:

• Submit detailed weekly progress reports, including photos, work completed, challenges, and recommendations.
• Document and report deviations from plans and propose corrective actions.
• Maintain an incident log for any safety, quality, or material issues on-site.

Stakeholder Liaison:

• Act as a liaison between contractors, the engineering team, and local authorities when necessary.
• Facilitate communication to resolve site-level conflicts or ambiguities promptly.

Compliance Monitoring:

• Ensure adherence to environmental, health, and safety standards on-site, including use of PPE and safe practices.
• Monitor compliance with all relevant regulatory requirements and World Vision’s safety guidelines.

Performance Metrics and Capacity Building:

• Evaluate the site’s adherence to timelines, quality benchmarks, and safety protocols.
• Provide mentorship or guidance to site workers to build their understanding of construction best practices.

Deliverables:

Weekly progress reports with detailed accounts of work completed, challenges faced, and recommendations. Materials inspection and usage logs. Incident or defect reports with proposed resolutions. Completion report summarizing the entire project from a quality control perspective. Compliance checklists for health, safety, and environmental standards.

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Qualifications and Experience:

• Minimum of a diploma in Civil Engineering, Building Technology, or a related field.
• At least 5 years of experience in construction supervision, with experience in water tower construction preferred.
• Proficiency in construction documentation and reporting.
• Knowledge of safety regulations and quality control standards in construction.
• Strong interpersonal and communication skills to liaise effectively with all stakeholders.

Duration of Engagement:

The engagement will span the project duration, estimated to be six months, with key milestones:

• Month 1: Mobilization, initial trenching, and plumbing setup.
• Month 3: Completion of structural works and start of renovation on the existing tower.
• Month 6: Final inspections, testing, and commissioning.

Duration is subject to extension based on project requirements.

Reporting Line: The Clerk of Works will report directly to the Water Supply and Construction Engineer/or his representative such as the Engineer Assistant and provide updates to other project stakeholders as needed.

Remuneration and Logistics:

• The Clerk of Works will receive a monthly salary and field per diem as agreed in the contract.
• World Vision Ghana will provide necessary tools, safety equipment, and logistical support, including transportation for site visits, to facilitate work.