Administrative Assistant - SBP Africa

Overview

To guarantee the smooth operation of the office, the administrative assistant offers administrative support. Through a range of organisational and communication-related duties, this position assists managers and staff. The ideal applicant will be proactive, meticulous, and able to multitask in a high-pressure setting while yet acting professionally.

Responsibilities

• Act as the office's initial point of contact, take and route calls, handle emails, and promptly reply to questions.
• Examine and maintain physical and electronic file systems, making that all records are up to date and easily accessible.
• Help with the coordination of administrative tasks, such as clerical work, meetings, accounting, budgeting, and personnel.
• Help in the creation of technical items such as reports, presentations, and documentation.
• In charge of creating reports and private materials
• Keep track of inventory, oversee office supplies, and, if required, place purchases for IT-specific equipment.
• Manage vendor correspondence and work with outside service providers to arrange for repairs and assistance for office-related technology.
• Help with agenda preparation, team meeting minutes taking, and action item follow-up.

Requirements

• A business administration, HND accounting, or purchase and supply degree, or its equivalent.
• It is advantageous to get additional credentials as a secretary or administrative assistant.
• Demonstrated expertise working as an administrative assistant, office assistant, or in a similar capacity, ideally in a tech or IT setting
• Knowledge of the Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Outstanding communication skills, both in writing and speaking.
• Strong time-management and organising abilities, as well as the capacity to set priorities.
• Problem-solving abilities and attention to detail.
• The capacity to operate both alone and cooperatively in a group setting.
• Experience providing customer service to outside clients.

Location: Accra & Tema