Administrative Officer: Nationwide Recruitment - Reputable Company

A reputable civil society organization based in Accra with branches in all regions and selected districts in Ghana is looking for experienced and motivated health professionals to implement a new project focusing on improving maternal and child health outcomes in six regions of Ghana (North East, Northern, Savannah, Upper East, Upper West and Western Regions): Administrative Officer

Job Summary

Will be responsible for providing administrative support to the project team, ensuring office operations are efficient and aligned with the organization's goals. This role requires an organized, proactive and detail-oriented individual who can handle multiple tasks and maintain smooth project operations

Duties and Responsibilities

• Support the administrative manager in the provision of administrative services to the project implementation
• Support the coordination and management of correspondence
• Support in the organization and coordination of meetings, ensuring the availability of the necessary information for the project management team (HQ)
• Take notes, prepare minutes and keep records of decisions, schedule appointments and where appropriate, manage the programme manager's calendar and coordinate his or her itineraries
• Assist in scheduling the team's travel arrangements
• Assist in maintaining the project team's record of entitlements
• Support in the organization of events such as retreats and off-site meetings and handle all related logistics
• Support in filing, archiving and retrieval of records and documents for the project
  
  

Qualification Required & Experience

• Diploma in Business administration, management or a related field. A bachelor's degree in administration or a related field is an advantage
• Minimum of 3 years of administrative experience, preferably within the health sector or in project management settings
  
  

Skills

• Strong organizational and multitasking abilities
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience in handling logistics and event planning
• Ability to work independently and as part of a team

Location: Nationwide Recruitment