Administration Officer - Cardinal Namdini Mining Limited

Cardinal Namdini Mining Limited (CNML) is a subsidiary of Shandong Gold Mining Co. Ltd., which is duly listed on the Shanghai Stock Exchange (SSE) and Hong Kong Stock Exchange (HKSE). CNML is developing its’ primary asset located in the Upper East Region of Ghana with a strategic vision to build a world-leading, highly valuable and responsible world-class gold mining enterprise.

Job Description

• Location: Accra
• Section/ Unit: Administration
• Department: General Administration
• Job reports to: Executive Translator & Assistant 
• Direct Reports: N/A

Job Purpose

The Administration Officer ensures the seamless operation of office and facility functions by efficiently managing administrative tasks, coordinating office activities, and maintaining a productive work environment. This role involves overseeing the procurement and maintenance of office supplies, equipment, and facilities, managing vendor relationships, and providing administrative support to office staff.

Primary Duties & Responsibilities

• Office Management: Ensure the office is well-maintained, clean, and organized, addressing any issues related to office space, supplies, or equipment.
• Procurement and Inventory: Manage the procurement of office supplies, equipment, and services, ensuring that stock levels are maintained and that purchases are cost-effective, timely get all receipts reimbursed.
• Facilities Management: Oversee the maintenance and repair of office facilities and equipment, coordinating with service providers to ensure all assets are functional.
• Vendor Management: Maintain relationships with vendors and service providers, ensuring timely delivery of services and negotiating favorable terms where appropriate.
• Administrative Support: Provide administrative support to office staff and management, including handling correspondence, filing, and scheduling meetings and receiving visitors.
• Other Administrative Duties: Assist the department in completing other daily tasks, such as planning and executing company events.

Required Skills or Experience

Minimum qualification (s)

• Bachelor’s degree in Business Administration, Management, Chinese or other related fields 

Experience (Minimum)

• Minimum of 3 years in Administration 

Knowledge (In-depth)

• Knowledge of office management systems and procedures

Skills

• Communication and Coordination: Excellent communication and coordination abilities, capable of maintaining effective communication with internal and external parties.
• Time Management: able to multi-task with efficiency and quality.
• Problem-solving and result-oriented: Capable of responding to unexpected situations promptly and providing timely feedback.
• Confidentiality: Strong sense of confidentiality, able to manage and handle important information properly.
• Excellent in Microsoft Office Software: Proficient in using office software (e.g., Word, Excel, PowerPoint, etc.) to efficiently complete daily work.
• Self-motivated: Highly organized, able to structure work systematically, with strong attention to detail to avoid all possible errors.
• Service-oriented: Strong service mentality, demonstrating initiative and responsibility when assisting superiors and supporting colleagues.
• Open to learn Chinese language and culture and much administrative knowledge during the work.

Leadership and behavioral attributes

• The ideal candidate should be highly open, self-motivated/driven, service & result-oriented and is able to multi-task with attention to detail and strong interest to immerse him/herself in a Chinese international corporate.