Accounts Officer (Payables) - Rock City Hotel

At Rock City Hotel, we pride ourselves on being a beacon of 5-star luxury. Our commitment to excellence is reflected in every facet of our operations. From the elegance of our accommodations to the seamless service provided by our dedicated team, Rock City Hotel is more than a destination; it's a lifestyle.

Job Description

• Reports To: Accounts Payable Supervisor
• Working Relationships: All HODs and other employees, statutory bodies, vendors and suppliers. 

Job Purpose 

The role holder will be responsible for maintaining records of all statutory and vendor payments and keep records of all invoices track all spent monies and making payments on credit accounts.

Key Tasks and Responsibilities

Please note that this is not an exhaustive list of everything that needs to be done. Rock City Hotel employees always find new ways to look after the business, their guests, and their colleagues. Within this, the key responsibilities for this position are:

• Set up new suppliers and customers in the accounts system and ensure all payment vouchers and invoices are captured into SAGE
• Verify and ensure that transactions comply with accounting / financial principles, procedures and practices
• Ensure coding of all supplier invoices and payments in the system.
• Reconcile suppliers, vendors and government agencies' accounts and correct any discrepancies
• Update supplier's and customers accounts and share updates on the shared drive
• Process all payables; create payment vouchers and prepare cheques after perusing the accuracy and ensure prudent disbursement of petty cash.
• Prepare cheques for bank deposits and ensure that cheques are paid into appropriate accounts
• Ensure that all paid invoices agree with supporting documentation.
• Ensure prompt payment of all administrative requests across all functional areas including salaries
• Undertake weekly reconciliation of petty cash and other administrative payments.
• Compute and file withholding taxes, PAYE returns, GRA/GETFL and other statutory obligations such as SSNIT, Tier 2 and Tier 3 payments.
• Book, monitor and prepare monthly prepayment journals.
• Undertake monthly, quarterly and annual stock accounts.
• Maintain an organized and comprehensive filing system with documentation of purchases, vouchering, schedules, forecasts, reports and tracking logs.
• Track expenses and process expense reports.
• Prepare and process electronic transfers and payments.
• Perform other duties as may be requested by the supervisor.

Required Skills or Experience

Qualification and Experience

• A minimum of HND or BSc. in Finance & Accounting from a well-established college/university, with not less than 3 years’ experience in the field.
• A professional qualification is an added advantage.
• Required skills
• Must possess excellent analytical skills with strong work commitment and be able to multi-task,
• Knowledge in general accounting and bookkeeping principles Good Computer skills with knowledge of accounting systems/software – Sage, Tally, Opera, IDS, MS Office suite.
• Excellent verbal and written English communication skills.