Finance Officer - Electrical Switchgear Limited

Electrical Switchgear Limited (ESL) is an electrical panel manufacturing company incorporated in Ghana. We design and build electrical low-voltage main distribution and control panels for industrial, commercial and residential applications.

Job Description

ABOUT THE ROLE

The successful candidate will be responsible for managing accounts payable transactions, maintaining accurate financial records, and ensuring compliance with statutory requirements.

FUNCTIONAL DUTIES & RESPONSIBILITIES

Accounts Payable

• Process account payable transactions and ensure the accounts payable ledgers are maintained in an effective, up to date and accurate manner
• Receive and verify invoices both Local & foreign and for Ensure bills have been generated in the ERP
• Verify that transactions comply with financial policies and procedures
• Ensure all payments are properly coded
• Ensure all signed cheques are posted in ERP daily.

Maintain the accounting software

• Update and maintain accounting journals, ledgers and other records detailing financial business transactions (e.g., disbursements, expense vouchers, receipts, accounts payable).
• Reconcile records with internal company employees and management, or external vendors or customers. 
• Recommend actions to resolve discrepancies. 
• Investigates questionable data. 
• Compile data and prepare variety of reports

Financial audits, Reports and statements

• Ensure an accurate and timely monthly, quarterly and year end close. 
• Keep accounting records/files in order and accurate for all audits
• Ensure timely audits of all financial records
• Responsible for financial audit preparation and coordinating the audit process

Ensure all statutory obligations are met

• File monthly VAT, P.A.Y.E and SSNIT returns
• Ensure that company complies with all statutory requirements
• Responsible for taxation issues

Ensure the confidentiality and security of all financial records

Liaise with Supply chain to ensure that all invoices are posted on time in ERP.

• Schedule regular meetings with the supply chain team to ensure all pending issues relating invoicing and creditor account reconciliations are resolved.

Month End Financial Reporting

• Provide monthly financial reports on Income statements and Balance Sheet to management.
• Monthly schedules on Accounts payable position in the Accounting System
• Ensure the timely reporting of all monthly financial information.
• VAT/NHIL payments
• SSNIT, TIER 2 Pension returns, TIER 3 Pension returns & PAYE
• TCC status

Perform any other duties as assigned

OHSE RESPONSIBILITIES

• Knowledge of and adherence to all TAGG’s OHS&E procedures 
• Follow all safe work procedures, rules, and instructions
• Risk Assessment 
• Hazard identification and reporting
• Knowledge on the safe use of all tools and equipment as applicable 

Required Skills or Experience

SKILLS & ABILITIES

• Attention to detail and accuracy
• Organizational skills
• Information management
• Problem-solving skills
• Presentation Skills

PERSONAL ATTRIBUTES

• Honest and trustworthy
• Respectful and polite
• Punctual and flexible
• Demonstrates sound work ethics

QUALIFICATION & EXPERIENCE

• A Bachelor’s degree in Accounting and partly qualified (Part Three) ACCA/ ICAG certification
• Minimum of 3 years relevant experience.
• Knowledge of accepted accounting practices and principles 
• Knowledge of economic principles 
• Knowledge of auditing practices and principles 
• Knowledge of applicable laws, codes and regulations