Personal Assistant - DDO Farms

DDO Farms is a pioneering agricultural enterprise established by Rev. Joseph Yaw Ocran with a vision to revolutionize food production in Ghana. Founded in 1994, DDO Farms is dedicated to providing natural alternatives to food, promoting responsible farming practices, and championing environmental sustainability. Situated in the lush landscapes of Nkumkum, Ghana, with headquarters in Accra, DDO Farms is committed to producing high-quality, organic produce while minimizing its ecological footprint.

Mission Statement

At DDO Farms, our mission is to cultivate a healthier future by providing natural, sustainable food options while prioritizing environmental stewardship, animal welfare, and community well-being.

Job Description

Responsibilities

• Acting as the first point of contact between managers and internal/external clients via
• phone calls and other methods of communication
• Managing and organizing diaries, and scheduling appointments, meetings, and events
• Taking meeting minutes
• Making transport, business accommodation, and travel arrangements
• Travelling to different parts of Ghana to check up on projects in progress and provide
• briefings and updates
• Organizing events and conferences
• Preparing reports, presentations, and briefs
• Maintaining databases and filing systems
• Collating and filing business expenses and travel expenses
• Conducting research

Required Skills or Experience

• Must have a phone capable of video conferencing/WhatsApp
• Must have a laptop or daily access to a computer
• Completed Senior Secondary School
• Must be highly familiar with software suites, such as Microsoft Office
• Some prior experience in creating and maintaining office management systems and
• procedures
• Highly organized with excellent time management skills
• Highly familiar with social media platforms
• Customer service/People skills
• Ability to multitask and prioritize workloads
• High level of attention to detail
• Ability to follow established processes
• Ability to work outside of normal working hours when required to do so
• Ability to be productive with little or no supervision

Experience

• Prior experience (Minimum 1 year) in a personal assistant, executive secretary, or office manager role or the equivalent educational qualifications.

Additional Info

• Owning a vehicle is a big plus. You will be reimbursed for fuel use, in addition to a monthly vehicle allowance for maintenance if you use your own vehicle for any work-related projects.