Administrative Specialist - GIZ Ghana

The Administrative Specialist will be responsible for providing support in ensuring that financial and administrative regulations are complied with.

Tasks:

• Ensure regular monitoring of the procurement mailbox for new tender submissions.
• Responsible for managing bid opening processes, including coordination with all relevant stakeholders, scheduling appointments with the bid opening team and documenting the bid opening process.
• Creates and organizes folders in the designated filing structure and ensure all documents are appropriately stored post-bid opening.
• Check for completeness of documents in the filing structure before releasing bids to the procurement team.
• Ensures cascading of information to the procurement team which can be shared at a point of the process (e.g. technical bids before financial bids).
• Ensure all tender documents are handled securely and stored to maintain confidentiality.
• Support the FLP service unit and projects in administering and maintaining the filing system according to GIZ procedures and
  adherence to confidentiality.

Qualification Required & Experience

• BA/BSc Accounting, Finance, or similar areas.
• Minimum of 5 years work experience with a focus on finance and administration.
• Good working experience in audit compliant filing and related digital filing systems.
• Good working knowledge of ITC technologies (related software, phone, email, the internet) and computer applications (e.g. MS Office Suite)
• Strong command of the English language (both written and oral) is required.
• Proactive attitude towards personal growth and institutional changes.
• Good interpersonal, management and communication skills.
• Rendering result-oriented performance.
• Willingness to upskill as required by the tasks to be performed – corresponding measures are agreed with management

Location: Accra