Administrative Officer - Alpha Beta Education Centres

Are you looking to be part of a dynamic and supportive team in an educational environment? Alpha Beta Education Centres is seeking dedicated and motivated individuals to join our administration and support staff. Our institution is committed to providing a high-quality education with a strong emphasis on Christian values, and we believe that a well-organized and efficient administrative team is crucial to our success.

We are currently hiring for several administrative and support positions. These roles are essential in ensuring the smooth operation of our school and supporting our mission to provide an excellent education to our students. At Alpha Beta Education Centres, you will have the opportunity to work in a collaborative and nurturing environment, where your contributions are valued, and your professional growth is encouraged.

Join us and become a vital part of our dedicated team, working together to foster a safe, disciplined, and conducive teaching and learning environment. Apply today and help us continue to uphold our commitment to excellence and Christian ethos

Position Title: Administrative Officer

Position Overview:

The Administrative Officer will provide efficient administrative support to the school, ensuring smooth operation of day-to-day activities and contributing to the overall effectiveness of the institution.

Key Responsibilities:

Office Management:

• Oversee the daily operations of the school office.
• Maintain organized records and filing systems, both digital and physical.
• Handle incoming and outgoing correspondence, including emails, letters, and packages.

Administrative Support:

• Assist in the preparation and distribution of documents, reports, and presentations.
• Schedule and coordinate meetings, appointments, and events for school staff.
• Manage office supplies and place orders when necessary to ensure the office is adequately stocked.

Communication:

• Serve as the first point of contact for parents, students, and visitors, providing them with necessary information and assistance.
• Liaise with teachers, staff, and external stakeholders to facilitate communication and cooperation.

Data Management:

• Prepare and manage official documents, such as enrollment forms, attendance records, and report cards.

Financial Administration:

Support the preparation of budgets and monitor expenditures.

Compliance and Reporting:

• Ensure compliance with school policies, procedures, and regulations.
• Prepare and submit required reports to school management and relevant authorities.

Event Coordination:

• Assist in organizing school events, such as parent-teacher meetings, graduations, and other functions.
• Coordinate logistics, including venue setup, invitations, and materials needed for events.

Professional Development:

• Participate in relevant training and professional development opportunities to enhance skills and knowledge.

Qualification Required & Experience

Required Qualifications and Skills:

• Bachelor’s degree in Business Administration, Management, or a related field.
• Proven experience in an administrative role, preferably in an educational setting.
• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• Proficiency in office software, including Microsoft Office Suite (Word, Excel, PowerPoint) and database management systems.
• Ability to multitask and prioritize tasks effectively.
• Attention to detail and problem-solving skills.
• Interpersonal skills to interact effectively with staff, students, and parents.
• Discretion and confidentiality in handling sensitive information.

Location: Accra