Executive Assistant - Sandvik Mining and Rock Solutions

Sandvik Mining and Rock Solutions, a global leader in mining equipment and solutions, seeks a dedicated Personal Assistant to provide essential administrative support to our executive team. As a detail-oriented professional, you’ll optimize the Vice President’s efficiency, manage travel logistics, organise events and enhance overall office operations.

Responsibilities:

• Schedule Management: Coordinate the Vice President’s and management team schedules.
• Travel Coordination: Arrange local and international travel, adhering to company policies.
• Front Desk Oversight: Manage the Accra office front desk and facilities.
• Event Planning: Organize corporate events and functions.
• Communication Hub: Act as a liaison between the Vice President, internal teams, and external stakeholders.
• Meeting Organization: Prepare agendas and invitations, take minutes, and ensure well-organized meetings.
• Document Management: Prepare, Proofread, and manage documents and presentations.
• Office Supplies and Equipment: Oversee maintenance and coordination.
• Fleet Management: Manage drivers and maintain the company’s light vehicle fleet.
• Confidentiality: Handle sensitive information discreetly.

Qualifications:

• Bachelor’s degree in Business Administration or relevant field.
• Minimum of five (5) years experience in a similar role.

Skills and Qualities:

• Management Proficiency: Extensive knowledge in administration and management.
• Business Acumen: Strong business sense and focus on environmental, health, and safety (EHS).
• Communication Skills: Excellent verbal and written abilities.
• Technological Proficiency: Proficient in Microsoft Office Suite and relevant software.
• Project Support: Assist with project tracking and reporting.
• Multitasking: Prioritize tasks effectively.
• Professionalism: Maintain discretion and professionalism.
• Problem-Solving: Anticipate needs and adapt to changing priorities.
• Interpersonal Skills: Build relationships with stakeholders at all levels.
• Leadership and Initiative: Take charge and plan ahead.

Desired Personal Qualities:

• Adaptability: Thrive in a dynamic environment and handle unexpected challenges.
• Attention to Detail: Ensure accuracy in all tasks and communications.
• Collaboration: Work effectively with diverse teams and personalities.
• Time Management: Efficiently manage competing priorities.
• Positive Attitude: Foster a supportive and proactive work atmosphere.
• Confidentiality: Uphold the highest level of discretion.

Reporting Relationship:

Sales Area VP/Managing Director