Finance Manager - Planned Parenthood Association of Ghana

The Planned Parenthood Association of Ghana (PPAG). An NGO and a Member of the International Planned Parenthood Federation (IPPF), and a Leading Provider of Sexual and Reproductive Health (SRH) Education and Services.

Job Description

REPORT TO: DIRECTOR OF FINANCE & ADMINISTRATION

LOCATION: HEAD OFFICE, ACCRA

DUTIES AND RESPONSIBILITIES

People Management

• Oversee the operations and development of the finance unit;
• Lead and coordinate staff and activities at the Unit;
• Supervises and appraises subordinate staff.

Policy Management

• Lead the conduct of regular assessments of financial procedures and suggest appropriate policy reviews;

Financial Management

• Maintain accounting records on all projects and other PPAG financial operations;
• Ensure Monthly Salaries and Wages are analysed and journal entries passed;
• Prepare monthly, quarterly and annual cash flow projections for the supervisor’s attention;
• Perform treasury management functions including recommendations on alternative investment of idle funds
• Review monthly bank reconciliation statements;
• Review and finalize monthly financial returns and address any anomaly that may be detected;
• Review monthly special project budget
• Prepare dollar accounts and cash books;
• Prepare draft final accounts in CEDI and DOLLAR for annual audit;
• Directly work with External Auditors during annual audits;
• Verify that disbursement/expenses are consistent with stated budgets;
• Assist in liaising with external financial institutions as required;
• Approve petty cash disbursement.
• Lead the preparation of quarterly, half yearly and annual financial reports for management and donors.
• Prepare and update assets register regularly
• Responsible for the management of the store through the stores officer
• Annual Programming and Funding Proposal Development
• Lead on financial aspect of funding proposals development
• Provide financial data as may be required in new proposal development and annual planning.
• Preparation of the financial aspect of the Annual Business Plan;
• Support the development of Strategic and annual business plans

General Duties

• Performs any other duties as may be assigned by the supervisor

Required Skills or Experience

Qualifications & Experience

• A master’s degree in Business Administration (Accounting/Finance) with a minimum of 5 years Post-master’s degree relevant working experience, 3 of which must be in a Managerial position.
• A professional qualification (CA, ACCA, CIMA, etc.) will be an added advantage. Knowledge in the use of Sage Accpac would be highly preferred.

The Person Must have:

• Proven knowledge of financial analysis and strategy
• Good working knowledge in using MS Office, especially spreadsheet, Powerpoint and Word applications.
• Excellent verbal, written communication, presentation and report writing skills
• In-depth knowledge of financial reporting standards, tax regulations and industry legislation
• A dependable character
• High sense of responsibility, accuracy, objectivity and ability to take initiative and adopt to change
• Must be a team player
• Analytical skills
• Attention to detail
• Interpersonal skills
• Must be able to work for long hours and under pressure
• Must be able to work with little or no supervision.
• Ability to travel at short notices
• Must have experience in the NGO environment.