Delegation Of The European Union Administrative/Secretarial Jobs in Accra
1. Patiently scroll down and read the job description below.
2. Scroll down and find how to apply or mode of application for this job after the job description.
3. Carefully follow the instructions on how to apply.
4. Always apply for a job by attaching CV with a Cover Letter / Application Letter.
Front Desk Duties
- Keeping the reception area organized and tidy at all times.
- Greeting and attending external visitors in a courteous way
- Keeping an accurate logbook of visitors coming to the reception
- Answering, screening and forwarding phone calls.
- Receive and route incoming correspondence on a daily basis
- Follow-up with DHL for the reception and departure of the weekly Diplomatic bag
- Booking meeting rooms upon request
- Manage access badges for all visitors (in & out)
Clerical & Secretarial Support Duties
- Oversight of the use of the small meeting room behind reception area
- Assist in the registration of incoming mail in Ares application
- Prepare files for meetings (make copies, label envelopes), dispatch mail upon request,
- Prepare correspondence for signature with the right layout and format
- Register incoming invoices in ABAC Application
- Manage daily delivery of newspapers and ensure dispatching within the Office.
- Manage the inventory of drinking water and supplies needed for internal meetings; check stock regularly, place and expedite orders, check supplies upon delivery.
- Encode requests for official transportation in the application Drivers and follow-up on approval;
- Keep the rooster of missions for drivers updated
- Book official cars/rent cars for missions upon request
- Provide administrative and logistical support for the organisation of internal meetings, missions and conferences upon request;
- Create/ update contact database of providers for the Administration
- Update the database of contacts for the Section
- Search for appropriate service providers on the Internet in the frame of procurement
- Any other duties assigned or requested by the Head of Administration
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Professional requirements
- Very good organisational and writing skills
- Ability to speak well and convey information.
- Sense of duty and initiative
- Problem-solving skills
- Ability to work with little supervision
- Multi-tasking
- Ability to deliver accurate and quality work on short-term requests
Personal requirements
- Punctual
- Professional attitude and appearance
- Resourceful and pragmatic
- Professional customer service skills
- Very discrete in the handling of information
- Flexible and easily adaptable to a multi-disciplinary and multi-cultural environment
- Eager to learn and develop new skills
1. Patiently scroll down and read the job description below.
2. Scroll down and find how to apply or mode of application for this job after the job description.
3. Carefully follow the instructions on how to apply.
4. Always apply for a job by attaching CV with a Cover Letter / Application Letter.
Front Desk Duties
- Keeping the reception area organized and tidy at all times.
- Greeting and attending external visitors in a courteous way
- Keeping an accurate logbook of visitors coming to the reception
- Answering, screening and forwarding phone calls.
- Receive and route incoming correspondence on a daily basis
- Follow-up with DHL for the reception and departure of the weekly Diplomatic bag
- Booking meeting rooms upon request
- Manage access badges for all visitors (in & out)
Clerical & Secretarial Support Duties
- Oversight of the use of the small meeting room behind reception area
- Assist in the registration of incoming mail in Ares application
- Prepare files for meetings (make copies, label envelopes), dispatch mail upon request,
- Prepare correspondence for signature with the right layout and format
- Register incoming invoices in ABAC Application
- Manage daily delivery of newspapers and ensure dispatching within the Office.
- Manage the inventory of drinking water and supplies needed for internal meetings; check stock regularly, place and expedite orders, check supplies upon delivery.
- Encode requests for official transportation in the application Drivers and follow-up on approval;
- Keep the rooster of missions for drivers updated
- Book official cars/rent cars for missions upon request
- Provide administrative and logistical support for the organisation of internal meetings, missions and conferences upon request;
- Create/ update contact database of providers for the Administration
- Update the database of contacts for the Section
- Search for appropriate service providers on the Internet in the frame of procurement
- Any other duties assigned or requested by the Head of Administration
ADVERTISEMENT - CONTINUE READING BELOW
Professional requirements
- Very good organisational and writing skills
- Ability to speak well and convey information.
- Sense of duty and initiative
- Problem-solving skills
- Ability to work with little supervision
- Multi-tasking
- Ability to deliver accurate and quality work on short-term requests
Personal requirements
- Punctual
- Professional attitude and appearance
- Resourceful and pragmatic
- Professional customer service skills
- Very discrete in the handling of information
- Flexible and easily adaptable to a multi-disciplinary and multi-cultural environment
- Eager to learn and develop new skills