Fairtrade Africa Finance Jobs in Accra
1. Patiently scroll down and read the job description below.
2. Scroll down and find how to apply or mode of application for this job after the job description.
3. Carefully follow the instructions on how to apply.
4. Always apply for a job by attaching CV with a Cover Letter / Application Letter.
Duties and Responsibilities
- Manage all financial and accounting aspects of the projects;
- Ensure departments and project staff comply with all donor rules, regulations, and award conditions to ensure funds are used for the intended purpose.
- Prepare and process all accounting transactions such as disbursement, cash receipts, journal entries and advances which are by donor requirements and Fairtrade finance and accounting policies and procedures;
- Prepare monthly and Quarterly program financial reports for the projects and monitor project budgets to avoid under or overspending;
- Contribute towards review of project budgets and annual budget forecasts guided by donor requirements as well as internal guidelines.
- Maintain bank, cash, and checkbook records;
- Post and review all expenditures and transactions in Oracle, according to programme and project budget codes and FTA’s internal financial procedures;
- Support relevant sub-grantees in the implementation of their activities by donor rules and standards;
- Prepare funding requests and submit to Fairtrade Africa Nairobi office;
- Review funding requests from subcontractors by ensuring that they are in line with agreed forecasts, workplans and contract. Ensure that the subcontractors are paid in time
- Ensure that the designated project manager and project staff understand the financial requirements of the project by providing training and support
- Schedule and contribute to monthly project budget review meetings with Grants manager & project manager to monitor budget utilization, project implementation progress and escalating any issues as need arises
- Implementing sound internal control practices on the project by FTA policies and donor requirement
- Support FTA finance team in month-end closure and annual audits. Administration:
- Responsible for procurement of goods and services for the project in liaison with the Operations Manager
- Responsible for drafting service providers’ contracts and keeping track of lapse dates.
- Creating and maintaining a user-friendly and comprehensive filing system for the project in line with FTA filing system.
- Setting up an infrastructure and equipment inventory (asset register) for the office
- Assisting in maintaining and streamlining medical and human resource records for the local staff
- Ensuring office compliance with all Ghanaian legal requirements and donor requirements.
- Assisting with annual audits as required.
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Required Skills or Experience
- A Bachelor’s level degree is required in finance and business administration. Relevant Experience and Skills:
- 3-5 years of relevant professional experience in a similar role in INGO development sector
- Experience in financial management systems, (i.e. QuickBooks, Oracle, e.t.c)
- Familiarity with Microsoft Suite (Excel, Outlook, Word)
- Experience managing Grants, particularly under DFID regulations;
- Demonstrated skills in managing project-based logistics
- Organized, detail-oriented and able to multi-task to meet deadlines;
- Flexible, self-motivated and able to work with little supervision;
- Strong interpersonal skills and ability, problem-solving, conflict and ethical management skills;
- Fluency in English is required;
- Excellent written and oral communication skills
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1. Patiently scroll down and read the job description below.
2. Scroll down and find how to apply or mode of application for this job after the job description.
3. Carefully follow the instructions on how to apply.
4. Always apply for a job by attaching CV with a Cover Letter / Application Letter.
Duties and Responsibilities
- Manage all financial and accounting aspects of the projects;
- Ensure departments and project staff comply with all donor rules, regulations, and award conditions to ensure funds are used for the intended purpose.
- Prepare and process all accounting transactions such as disbursement, cash receipts, journal entries and advances which are by donor requirements and Fairtrade finance and accounting policies and procedures;
- Prepare monthly and Quarterly program financial reports for the projects and monitor project budgets to avoid under or overspending;
- Contribute towards review of project budgets and annual budget forecasts guided by donor requirements as well as internal guidelines.
- Maintain bank, cash, and checkbook records;
- Post and review all expenditures and transactions in Oracle, according to programme and project budget codes and FTA’s internal financial procedures;
- Support relevant sub-grantees in the implementation of their activities by donor rules and standards;
- Prepare funding requests and submit to Fairtrade Africa Nairobi office;
- Review funding requests from subcontractors by ensuring that they are in line with agreed forecasts, workplans and contract. Ensure that the subcontractors are paid in time
- Ensure that the designated project manager and project staff understand the financial requirements of the project by providing training and support
- Schedule and contribute to monthly project budget review meetings with Grants manager & project manager to monitor budget utilization, project implementation progress and escalating any issues as need arises
- Implementing sound internal control practices on the project by FTA policies and donor requirement
- Support FTA finance team in month-end closure and annual audits. Administration:
- Responsible for procurement of goods and services for the project in liaison with the Operations Manager
- Responsible for drafting service providers’ contracts and keeping track of lapse dates.
- Creating and maintaining a user-friendly and comprehensive filing system for the project in line with FTA filing system.
- Setting up an infrastructure and equipment inventory (asset register) for the office
- Assisting in maintaining and streamlining medical and human resource records for the local staff
- Ensuring office compliance with all Ghanaian legal requirements and donor requirements.
- Assisting with annual audits as required.
ADVERTISEMENT - CONTINUE READING BELOW
Required Skills or Experience
- A Bachelor’s level degree is required in finance and business administration. Relevant Experience and Skills:
- 3-5 years of relevant professional experience in a similar role in INGO development sector
- Experience in financial management systems, (i.e. QuickBooks, Oracle, e.t.c)
- Familiarity with Microsoft Suite (Excel, Outlook, Word)
- Experience managing Grants, particularly under DFID regulations;
- Demonstrated skills in managing project-based logistics
- Organized, detail-oriented and able to multi-task to meet deadlines;
- Flexible, self-motivated and able to work with little supervision;
- Strong interpersonal skills and ability, problem-solving, conflict and ethical management skills;
- Fluency in English is required;
- Excellent written and oral communication skills