Office Manager - International Republican Institute

Every employee of IRI is responsible for carrying out the Mission of IRI and demonstrating the Core Values in their day-to-day operations.

The Core Values, which are IRI’s foundational building blocks include:

Excellence: We believe in quality results delivered by investing in people. 

Freedom: We believe in exploration and experimentation to be agile and responsive. 

Respect: We believe in trust, empathy and empowering people. Teamwork: We believe in diversity, inclusion and the power of global collaboration. 

Transparency: We believe in open communication and clear decision-making. Accountability: We believe in personal responsibility as the foundation of success.

Primary Functions & Responsibilities:

• The Office Manager is responsible for overseeing the logistical planning and operations of IRI Ghana, including administrative and financial processes, transportation and accommodation, procurement and equipment management.
• Provides a full range of timely administrative support to ensure optimal operation of the field office

• Support to schedule meetings and appointments within the office, organizing the office layout and ordering stationery and equipment, maintaining the office condition and arranging necessary repairs
• S/he will be responsible for finding, securing and equipping an office space and identifying relevant vendors.
• Oversees all operations related to IRI Ghana's presence and ensures IRI Ghana complies with local laws regarding legal status in the country, employment of local staff, procurement and tax regulations.
• Assists in monitoring IRI Ghana office budgets and expenses, in collaboration with the Program Accountant and Procurement Officer
• S/he will serve as an IRI Ghana representative, developing credibility with and maintaining good relationships with all relevant vendors and service providers.
• Attends and supports in-country events to support field administrative needs
• Maintains strategic relationships with vendors and coordinates payments to support activities and purchasing
• Prepares official correspondence
• Provides hospitality to visitors and oversees office maintenance and proactively manages office supply and equipment inventory
• Supports acquisition procedures to ensure fair competition in procurement
• Anticipates potential problems and troubleshoots project problems and offers solutions and actively takes part to lead resolution of them with creative and immediate solutions
• Maintains strict confidentiality
• Perform any other tasks as required by supervisors

Position Requirements:  

• Bachelor’s degree in relevant field preferred; or equivalent combination of experience and/or education
• Minimum of 5 years of relevant experience providing administrative support
• Ability to analyze multiple issues and develop logistics-specific requests
• Highly developed interpersonal skills to work with all levels of staff, leadership and vendors.
• Ability to plan, organize, coordinate and implement administrative operations
• Strong oral and written communication skills to effectively present information clearly and persuasively in English.
• Working knowledge of PC-based word processing and spreadsheet applications; experience with Google Apps (Gmail, Calendar, Google Drive, G+, etc.) and Microsoft (Outlook, Teams, Word, Excel) strongly desired.

Qualifications

Education

Required

• Bachelor or better in Hospitality and Resort Management or a related field.

Experience

Required

5 years:

•  Ability to plan, organize, coordinate and implement administrative operations
• Strong oral and written communication skills to effectively present information clearly and persuasively in English.
• Working knowledge of PC-based word processing and spreadsheet applications; experience with Google Apps (Gmail, Calendar, Google Drive, G+, etc.) and Microsoft (Outlook, Teams, Word, Excel) strongly desired.