Ghana News Agency Administrative/Secretarial Jobs in Accra
1. Patiently scroll down and read the job description below.
2. Scroll down and find how to apply or mode of application for this job after the job description.
3. Carefully follow the instructions on how to apply.
4. Always apply for a job by attaching CV with a Cover Letter / Application Letter.
The Ghana News Agency (GNA) is inviting applications from suitably qualified, result-driven, competent, and dynamic professionals to fill various vacant positions. The available position is Administrative Officer.
Job Description: Key Duties and Responsibilities
- Implements Human Resource policies, systems, and procedures, and work plan in line with approved rules and regulations.
- Assists in the preparation of leave rosters of the various Departments.
- Monitors the actual Head Count of employees and prepares monthly manning reports for review and update the manning register.
- Coordinates and provides the necessary input during recruitment processes (e.g., shortlisting of applicants, arrangement of logistics, etc.) in accordance with approved HR policies and procedures.
- Supervises and coordinates orientation programs for newly employed Staff.
- Liaises with Departments to ensure that the placement, orientation, and probationary period of new employees are strictly adhered to.
- Participates in conducting Staff Performance Appraisals.
- Monitors all contracts and temporary engagements with consultants in line with approved HR policies, procedures and related labour regulations.
- Processes employees’ actions including reimbursable of claims (e.g. leave, sick offs, medical, advances/loans, etc.) for approval in line with established policy guidelines.
- Handles and/or responds to HR operational enquiries from employees within prescribed limits of authority.
- Maintains and updates Human Resource Information Systems (HRIS) in accordance with directives.
- Responsible for the maintenance and update of employee records and files.
- Conducts training needs analysis and coordinate/support the administration and management of training programmes.
- Monitors and reports on the activities of training providers and institutions.
- Provides support in the implementation of the Performance Management System of the Company.
- Monitors the activities of the administrative and other outsourced staff within the Company to ensure compliance with approved policies and guidelines.
- Provides support in the planning and organizing staff durbars and other staff welfare activities.
- Prepares monthly/periodic HR Reports relating to job function.
- Performs any other duty(s) assigned by Superior Officer.
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Qualification Required & Experience
- 1st Degree, preferably BBA/BSc. Administration or Human Resources from a recognized university or its equivalent, with at least five (5) years work experience in responsible human resource or administrative duties.
- Good knowledge and understanding of Labour Laws and regulations.
- In-depth knowledge and understanding in the implementation of HR Policies and Procedures.
- Good knowledge and understanding of the HR Management Systems.
- Good planning and organizing skills.
- Excellent communication, presentation and report-writing skills.
- Ability to maintain professional relationships with internal and external stakeholders and work effectively with all categories of employees.
- Ability to meet deadlines and execute projects.
- Good decision-making and analytical skills.
- Good knowledge in the use of Microsoft Word, PowerPoint, Excel, Internet and other HR software and tools.
- Supervisory and interpersonal skills in a term set.
Location: Accra
1. Patiently scroll down and read the job description below.
2. Scroll down and find how to apply or mode of application for this job after the job description.
3. Carefully follow the instructions on how to apply.
4. Always apply for a job by attaching CV with a Cover Letter / Application Letter.
The Ghana News Agency (GNA) is inviting applications from suitably qualified, result-driven, competent, and dynamic professionals to fill various vacant positions. The available position is Administrative Officer.
Job Description: Key Duties and Responsibilities
- Implements Human Resource policies, systems, and procedures, and work plan in line with approved rules and regulations.
- Assists in the preparation of leave rosters of the various Departments.
- Monitors the actual Head Count of employees and prepares monthly manning reports for review and update the manning register.
- Coordinates and provides the necessary input during recruitment processes (e.g., shortlisting of applicants, arrangement of logistics, etc.) in accordance with approved HR policies and procedures.
- Supervises and coordinates orientation programs for newly employed Staff.
- Liaises with Departments to ensure that the placement, orientation, and probationary period of new employees are strictly adhered to.
- Participates in conducting Staff Performance Appraisals.
- Monitors all contracts and temporary engagements with consultants in line with approved HR policies, procedures and related labour regulations.
- Processes employees’ actions including reimbursable of claims (e.g. leave, sick offs, medical, advances/loans, etc.) for approval in line with established policy guidelines.
- Handles and/or responds to HR operational enquiries from employees within prescribed limits of authority.
- Maintains and updates Human Resource Information Systems (HRIS) in accordance with directives.
- Responsible for the maintenance and update of employee records and files.
- Conducts training needs analysis and coordinate/support the administration and management of training programmes.
- Monitors and reports on the activities of training providers and institutions.
- Provides support in the implementation of the Performance Management System of the Company.
- Monitors the activities of the administrative and other outsourced staff within the Company to ensure compliance with approved policies and guidelines.
- Provides support in the planning and organizing staff durbars and other staff welfare activities.
- Prepares monthly/periodic HR Reports relating to job function.
- Performs any other duty(s) assigned by Superior Officer.
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Qualification Required & Experience
- 1st Degree, preferably BBA/BSc. Administration or Human Resources from a recognized university or its equivalent, with at least five (5) years work experience in responsible human resource or administrative duties.
- Good knowledge and understanding of Labour Laws and regulations.
- In-depth knowledge and understanding in the implementation of HR Policies and Procedures.
- Good knowledge and understanding of the HR Management Systems.
- Good planning and organizing skills.
- Excellent communication, presentation and report-writing skills.
- Ability to maintain professional relationships with internal and external stakeholders and work effectively with all categories of employees.
- Ability to meet deadlines and execute projects.
- Good decision-making and analytical skills.
- Good knowledge in the use of Microsoft Word, PowerPoint, Excel, Internet and other HR software and tools.
- Supervisory and interpersonal skills in a term set.
Location: Accra
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