Administrative Officer: Legal - Advans Ghana Savings and Loans

Are you looking for a new challenge in a dynamic and multicultural environment? Do you have a proven experience in this field? Do you want to contribute to a committed group, seeking to have a positive and sustainable impact? Advans Ghana, a leading MFI, has the position you are looking for.

The position is a permanent role and is based in Accra.

What will your role be?

Reporting to the Head of the Department, the Admin Officer, Legal will be responsible for:

• Transfer of Client’s Vehicle used as Collateral in Accra and where necessary for outstations. Ensure that all vehicles used as collateral for loans at Advans Ghana are swiftly transferred and all documents bearing the clients’ name are changed to that of Advans before loans are disbursed to the clients.
• Vehicle transfers for Auto loans, processing and delivery of all vehicle Insurance for Auto loans for clients.
• Filing of all Court processes.

RESPONSIBILITIES

• Participate in the definition of the loan disbursement objectives, to make sure they are known and understood by him/her, the branch staff, and the client.
• Review all vehicle documents presented by clients to the branch as collateral to access loans or auto loans Vehicle papers, insurance cover, road-worthy certificate, Form C, transfer letter duly signed by the owner, recognized national ID card, 2 passport-sized pictures and other related documents.
• Confirm the client’s ownership of a vehicle with DVLA by liaising with Advans Ghana’s agents for support.
• Conduct a physical inspection of the vehicle used by the client as collateral for the loan or to be acquired for auto loans.
• Report to Legal on all issues identified during the inspection and communicate recommended actions or interventions required. 
• Maintain regular contact and communication with clients throughout the transfer process and provide the needed clarification.
• Monitor and communicate the results of transfer with Clients and branch staff to aid in loan disbursement or auto loan sign-off.
• Ensure that all Forms or documents are duly endorsed by all signatories involved in the transfer or auto loan processes. 
• Create and update a database of all Vehicles used as collaterals, vehicles acquired for auto loans, their respective owners and any other relevant information required.  
• Act on behalf of Advans Ghana in the transfer process.
• Develop daily reports for all transfers to be conducted to include; name of owner, date vehicle was received, branch where loan transaction is taking place and the vehicle’s registration number.
• Ensure that all comprehensive data exist for all vehicles purchased for auto loans.
• Ensure that all statutory payments required for transfers and auto loans are duly paid at the required offices with receipts.
• Assist in the acquisition of insurance for all auto loan clients on their respective vehicles.
• Assist with all court processes by the filing of processes, and getting a bailiff to serve clients.
• Assist bailiffs to locate clients and procure all court record including orders, judgments and rulings.
• Any other duty as may be assigned by line manager/supervisor.

Other Duties

• Initiating court proceedings against Clients 
• Representing the Company in court/police stations on cases initiated by client or service providers
• Follow up with government agencies
• Company Secretarial duties
• Liaising with Recovery Department to perform legally sound recovery
• Meeting with defaulters
• Manage and reduce legal risks
• Manage the legal department
• Advising on legal issues

Challenges

• Challenges with Court Bailiffs/Officers
• Delays at DVLA Office
• Lack of collaboration from the Client
• Time and Motor traffic
• Lack of collaboration from court officials
• Delays in getting feedback from the court
• Frustrations in court processes

Required Skills or Experience

• Minimum of a first degree in social science or related field from a recognized institution.
• At least two (2) years’ experience in a similar environment.