Executive Program Officer - Jhpiego

Jhpiego is an international, non-profit health organization affiliated with Johns Hopkins University. For 40 years and in over 155 countries, Jhpiego has worked to prevent the needless deaths of women and their families.

Jhpiego works with health experts, governments and community leaders to provide high-quality health care for their people. Jhpiego develops strategies to help countries care for themselves by training competent health care workers, strengthening health systems and improving the delivery of care.

Jhpiego designs innovative, effective and low-cost health care solutions to ensure a level of care for women and their families. These practical, evidence-based interventions are breaking down barriers to high-quality health care for the world’s most vulnerable populations.

Job Description

We are currently looking for a passionate and dynamic person to fill the position of Executive Program Officer.

• Reports to: Country Director
• Supervises: N/A

Job Overview

The Executive Program Officer will work closely with the Country Director and senior management team as necessary to provide support to the Country Director. S/he will provide executive-level administrative support, clerical support, receiving partners/visitors, arranging travels and correspondences, and scheduling meetings with high-level report writing as necessary. The Executive Officer will enhance the Country Director’s effectiveness by ensuring information management as well as representing the Country Director to others. 

Roles and Responsibilities

Executive Office:

• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
• Manages/conserves the Country Director’s time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
• Maintains Country Director’s appointment schedule by coordinating travels, planning and scheduling meetings, take minutes, action notes and dealing with any follow-up action.
• As assigned by the CD, support specific initiatives, activities, projects and research under the office of the Country Director or wider SMT.
• Maintains confidence and protects operations by keeping information confidential.
• Secures information by completing database backups.
• Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
• Produce reports, presentations and briefs for the office of the Country Director.
• Contributes to team effort by undertaking related tasks as needed.
• Undertake any other duties as may be required commensurate with the level of the post.

Program Support:

• As necessary, collaborate with other project team members to ensure necessary project planning, resource availability and management activities function smoothly and efficiently 
• Arranges logistics for all Program activities and draft correspondence to partners, NGOs and other agencies as requested by the CD.
• Provides administrative support in the design, implementation and monitoring of project activities.
• Orders training materials in coordination with the Program team leaders and ensures that training materials and supplies reach training sites in a timely manner.
• Assists with the organization of meetings, field visits, and other activities.
• Assists with maintaining the project calendar and keeping it up-to-date.
• Assists with gathering technical updates for program planning, training, components of evaluations and other studies on related programs.
• Assists with other programmatic and administrative duties as required.

Required Skills or Experience

• Bachelor’s degree in Social/Behavioral Sciences, Public Administration and Public health and other Health related courses. Masters in any of these related field will be an added advantage.
• A minimum of 3 years of strong experience in a similar position within the INGO / private sector.
• Membership of the Chartered Institute of Administrators added advantage.
• Strong time management, planning and organizational skills.
• Strong interpersonal skills with a pleasant personality.
• High sense of discretion and confidentiality.
• Ability to multitask and prioritize daily workload.
• Proficiency in English.
• Strong verbal and written communication skills. 
• Excellent knowledge of Microsoft Office and word processing and other relevant statistical applications. 
• Demonstrated expertise working with management teams. 
• Critical thinking and problem-solving skills. 

NOTE: All Jhpiego staff members, regardless of their level of responsibilities are expected to:

• Model the Jhpiego mission and values
• Participate in the business development process
• Contribute to the knowledge sharing and transfer process
• Make responsible decisions that result in time and cost containment and clear accountability 
• Participate in multiple teams, adopt team spirit, take responsibility for action items assigned and provide feedback as needed
• Multitask, be able to manage competing priorities and be able to prioritize in order to meet program and/or organizational objectives