ActionAid Administrative/Secretarial Jobs in Accra
Step-by-Step Guide to Applying for a Job
1. Read the Job Description Thoroughly
- Patiently scroll through the job posting to understand the role, requirements, and responsibilities.
- Highlight key qualifications, skills, and deadlines to ensure you meet the criteria.
- Note any specific instructions (e.g., documents required, application format).
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2. Locate the Application Method
Scroll to the section labelled "How to Apply" or "Mode of Application."
Look for details such as:
- Email addresses or online portals for submissions.
- Required subject lines (e.g., "Application for [Job Title]").
- Links to application forms (if applicable).
3. Prepare Your Application Documents
Curriculum Vitae (CV) / Resume: [ How to write a CV guide ]
- Tailor it to the job by emphasizing relevant skills and experiences.
- Keep it concise (1–2 pages) and error-free.
Cover Letter / Application Letter: [ How to write a Cover letter guide ]
- Address it to the hiring manager (use "Dear Hiring Manager" if unsure).
- Explain why you’re a good fit, referencing the job description.
- Avoid generic templates; personalize each letter.
Additional Documents:
- Certificates, portfolios, or references if requested.
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4. Follow Application Instructions Carefully
- Submit documents in the specified format (e.g., PDF, Word).
- Attach files with clear names (e.g., "JohnDoe_CV_AACProduction.pdf").
- If emailing, include a professional subject line and brief introduction in the body.
5. Double-Check Before Submitting
- Proofread for spelling/grammar errors.
- Ensure all attachments are included.
- Confirm the deadline and submit ahead of time.
6. Post-Application Steps
- Save a copy of your submission for reference.
- Follow up after 1–2 weeks if no response (politely inquire via email).
- Avoid applying multiple times unless instructed.
This guide ensures applicants present themselves professionally and maximize their chances of success. Continue to the job description below and Good luck!
Read Also:
ActionAid (AA) is a global movement of people working together to further human rights for all and end poverty. ActionAid Ghana (AAG), an Affiliate of ActionAid is looking to employ experienced and self-motivated individuals to fill the following positions:
HROE and Administrative Manager
Role Overview:
The HROE and Administrative Manager shall be responsible for the development of a holistic approach to human resources and organizational effectiveness of the organization encompassing people, processes and systems that foster the AA culture to optimize staff productivity and organizational effectiveness.
Key Responsibilities:
- Familiar with Ghana labour laws and ensure that ActionAid’s employment policies are not in conflict with the country laws.
- Develop the Country-level HROE and Admin strategy, OE change management plan, annual HR plans and budgets and work plans in alignment with the CSP, Global HR Standards and in accordance with Ghana laws and organisational priorities and budget provisions.
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Qualification Required & Experience
Academic Qualification & Experience:
- 2nd Degree in related field + 5 years relevant experience in senior management position.
- Membership in a relevant professional institute.
TECHNICAL (State core job knowledge/skills required for successful execution of the job)
- Ability to develop HROE strategies and plans
- Knowledge of Ghana Labour Act and international labour conventions/regulations
- Ability to develop HR systems, policies and procedures
- Ability to design and implement organizational change interventions
- Ability to undertake learning needs identification
- Knowledge of adult learning principles
- Ability to write behavioural questions and coordinate a behavioural interview
- Ability to undertake job evaluation and design a salary structure
- Ability to design and deliver training programmes
MANAGERIAL (State core managerial knowledge/skills required for successful execution of the job)
- Knowledge of the decision-making and problem-solving process
- Ability to conduct or manage a productive meeting
- Ability and/or willingness to discuss problems/concerns and to take action
- Ability to establish objectives, specific targets and goals
- Ability to plan and work effectively on several tasks at the same time
- Ability to determine organization structure for target achievement
- Ability to develop cooperation among team members and resolve conflicts
- Ability to identify suitable tasks for delegation, the skills required for the task, and the appropriate individual for the task
- Ability to select the most appropriate medium of communication
- Ability to write effective reports, letters, memos and make presentations
- Ability to lead and inspire others
- Knowledge of motivation theory
- Knowledge of control systems
- Ability to routinely monitor costs and control budget
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