Job Description: Responsibilities & Requirements
Responsibility:
Project Officers, Programmes Officers, Interns and volunteers. Main Relationship: Operations Manager, Executive Director, HR and Administration Officer, Consultants, Contractors, Associates, partners.
About GrowthAid
GrowthAid is a not-for-profit non-governmental organization limited by a guarantee. Our vision is of a world where everyone has adequate access to safe water and sanitation and where no one dies from preventable diseases. GrowthAid works in collaboration with like-minded organizations to reach poor and marginalized people with safe water, improved sanitation, and hygiene services.
We hold our values of accountability, integrity, transparency, and respect dearly and demonstrate these in what we do and how we work.
General Role Summary Working closely with the Head of Operations and other staff, the Programmes Manager will support the design of programmes and leadership in the delivery of WASH projects.
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He will lead a team of professionals in the unit that leads in delivering safe water, whilst supporting other staff in the delivery of sanitation, hygiene and NTD projects. Being a middle management role, he/she will be a key member of the PMT and support SMT in the management of the Country Programme.
Essential Job Accountabilities
Strategy and Vision
- Demonstrate visible leadership and adherence to GrowthAid’s core values, principles and strategy.
- Support the Senior Management Team to communicate a clear vision of present and future business and financial plan of GrowthAid to team members and stakeholders that translates into concrete programme budgets and activities.
- Support agenda-setting by prioritizing and organizing actions and resources to achieve objectives and contribute to country strategy.
- Participate in overall country-level strategic planning and assist the Senior Management Team in the preparation and implementation of the Country Annual Plans.
- Perform any other official tasks as delegated or determined by the Head of Operations.
Planning and Programming
- Lead the process of programme design, and implementation management of WASH programmes in collaboration with the Head of Operations and the Operations Manager.
- Provide support to fundraising efforts including identification of WASH needs and those related to NTDs at the community level.
- Supervise and monitor the implementation of programme activities, ensuring that all activities are compliant with the grant requirements.
- Ensure the tracking, monitoring and quality reporting of all activities and infrastructure interventions.
- Support preparation of concise & professionally sound donor specific project reports
- Provide leadership for regular documentation and sharing of learning, best practice, and field experiences among partners, GrowthAid’s staff and relevant sector actor/agencies.
- Prepare & develop material and special reports based on field activities for case studies and document how they impact on policy.
Team Management
- Provide technical oversight to the field teams and mentor operations team in the design of WASH activities, including rehabilitation/renovation of water and sanitation systems, solid waste management, excreta disposal, hygiene promotion and emergency water supply.
- Create and sustain a work environment of mutual respect where team members strive to achieve excellence.
- Promote accountability, communicate expectations and provide constructive feedback via regular performance reviews.
- Supervise and orient new team members as necessary.
- Provide team members with information, tools and other resources to improve performance and reach objectives.
- Contribute to country team-building efforts, help team members identify problem-solving options and ensure the integration of all team members into relevant decision-making processes.
Finance and Compliance Management
- Ensure compliance with donor and GrowthAid’s regulations related to emergency programming.
- Draft and/or review scope of work to hire and manage any technical consultants, including review for technical efficacy and contract budget.
- Ensure internal and donor compliance through a strong knowledge of rules applicable to the Ghanaian context.
- Prepare procurement plans based on project cycle for WASH/NTD and infrastructure work.
- Manage grant budget lines effectively and ensure all necessary purchase requests are accurately prepared and submitted on time.
- Ensure compliance and transparent use of resources in accordance with donor and GrowthAid’s regulations.
- Monitor adherence to grant agreements, GrowthAid policies and procedures and relevant external rules and regulations, including those of the Government of Ghana
- Effectively stay abreast with donor financial policies, procedures, rules and regulations
- Ensure documentation and filing of project activities in compliance with GrowthAid’s policies and procedures.
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Representation and Advocacy
- Represent GrowthAid at external fora (government and non-government) and through that promote visibility of GrowthAid.
- Support GrowthAid’s partnership and advocacy drive
- Contribute to internal and external knowledge management both internally and externally as might be required.
- Participate in cross-learning across GrowthAid Country Programme and other sector networks
Organisational Learning
As part of our commitment to organizational learning and in support of our understanding that learning organisations are more effective, efficient, and relevant to the communities they serve, we expect all team members to commit 5% of their time learning activities that benefit GrowthAid as well as themselves.
Accountability to Users
GrowthAid team members are expected to support all efforts toward accountability, transparency, and integrity specifically, our users and to national and international standards, while actively engaging user communities as equal partners in the design, monitoring and evaluation of our field projects.
Qualification Required & Experience
Required Skills, Knowledge & Qualifications
Essential
- At least a Masters level qualification in Development planning, Civil or Geological/Environmental Engineering or any social science.
- Must have a minimum of four (4) years of relevant work experience in the design and delivery of WASH programmes.
- Must have a minimum of four (4) years of relevant experience in people and team management and working with consultants/contractors.
- Must be a good coach, mentor and communicator with advanced knowledge of Microsoft Project and Microsoft Office.
Desirable
- Honesty and integrity are desired attributes in this role.
- Ability to work under pressure
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Responsibility:
Project Officers, Programmes Officers, Interns and volunteers. Main Relationship: Operations Manager, Executive Director, HR and Administration Officer, Consultants, Contractors, Associates, partners.
About GrowthAid
GrowthAid is a not-for-profit non-governmental organization limited by a guarantee. Our vision is of a world where everyone has adequate access to safe water and sanitation and where no one dies from preventable diseases. GrowthAid works in collaboration with like-minded organizations to reach poor and marginalized people with safe water, improved sanitation, and hygiene services.
We hold our values of accountability, integrity, transparency, and respect dearly and demonstrate these in what we do and how we work.
General Role Summary Working closely with the Head of Operations and other staff, the Programmes Manager will support the design of programmes and leadership in the delivery of WASH projects.
ADVERTISEMENT
CONTINUE READING BELOW
He will lead a team of professionals in the unit that leads in delivering safe water, whilst supporting other staff in the delivery of sanitation, hygiene and NTD projects. Being a middle management role, he/she will be a key member of the PMT and support SMT in the management of the Country Programme.
Essential Job Accountabilities
Strategy and Vision
- Demonstrate visible leadership and adherence to GrowthAid’s core values, principles and strategy.
- Support the Senior Management Team to communicate a clear vision of present and future business and financial plan of GrowthAid to team members and stakeholders that translates into concrete programme budgets and activities.
- Support agenda-setting by prioritizing and organizing actions and resources to achieve objectives and contribute to country strategy.
- Participate in overall country-level strategic planning and assist the Senior Management Team in the preparation and implementation of the Country Annual Plans.
- Perform any other official tasks as delegated or determined by the Head of Operations.
Planning and Programming
- Lead the process of programme design, and implementation management of WASH programmes in collaboration with the Head of Operations and the Operations Manager.
- Provide support to fundraising efforts including identification of WASH needs and those related to NTDs at the community level.
- Supervise and monitor the implementation of programme activities, ensuring that all activities are compliant with the grant requirements.
- Ensure the tracking, monitoring and quality reporting of all activities and infrastructure interventions.
- Support preparation of concise & professionally sound donor specific project reports
- Provide leadership for regular documentation and sharing of learning, best practice, and field experiences among partners, GrowthAid’s staff and relevant sector actor/agencies.
- Prepare & develop material and special reports based on field activities for case studies and document how they impact on policy.
Team Management
- Provide technical oversight to the field teams and mentor operations team in the design of WASH activities, including rehabilitation/renovation of water and sanitation systems, solid waste management, excreta disposal, hygiene promotion and emergency water supply.
- Create and sustain a work environment of mutual respect where team members strive to achieve excellence.
- Promote accountability, communicate expectations and provide constructive feedback via regular performance reviews.
- Supervise and orient new team members as necessary.
- Provide team members with information, tools and other resources to improve performance and reach objectives.
- Contribute to country team-building efforts, help team members identify problem-solving options and ensure the integration of all team members into relevant decision-making processes.
Finance and Compliance Management
- Ensure compliance with donor and GrowthAid’s regulations related to emergency programming.
- Draft and/or review scope of work to hire and manage any technical consultants, including review for technical efficacy and contract budget.
- Ensure internal and donor compliance through a strong knowledge of rules applicable to the Ghanaian context.
- Prepare procurement plans based on project cycle for WASH/NTD and infrastructure work.
- Manage grant budget lines effectively and ensure all necessary purchase requests are accurately prepared and submitted on time.
- Ensure compliance and transparent use of resources in accordance with donor and GrowthAid’s regulations.
- Monitor adherence to grant agreements, GrowthAid policies and procedures and relevant external rules and regulations, including those of the Government of Ghana
- Effectively stay abreast with donor financial policies, procedures, rules and regulations
- Ensure documentation and filing of project activities in compliance with GrowthAid’s policies and procedures.
ADVERTISEMENT
CONTINUE READING BELOW
Representation and Advocacy
- Represent GrowthAid at external fora (government and non-government) and through that promote visibility of GrowthAid.
- Support GrowthAid’s partnership and advocacy drive
- Contribute to internal and external knowledge management both internally and externally as might be required.
- Participate in cross-learning across GrowthAid Country Programme and other sector networks
Organisational Learning
As part of our commitment to organizational learning and in support of our understanding that learning organisations are more effective, efficient, and relevant to the communities they serve, we expect all team members to commit 5% of their time learning activities that benefit GrowthAid as well as themselves.
Accountability to Users
GrowthAid team members are expected to support all efforts toward accountability, transparency, and integrity specifically, our users and to national and international standards, while actively engaging user communities as equal partners in the design, monitoring and evaluation of our field projects.
Qualification Required & Experience
Required Skills, Knowledge & Qualifications
Essential
- At least a Masters level qualification in Development planning, Civil or Geological/Environmental Engineering or any social science.
- Must have a minimum of four (4) years of relevant work experience in the design and delivery of WASH programmes.
- Must have a minimum of four (4) years of relevant experience in people and team management and working with consultants/contractors.
- Must be a good coach, mentor and communicator with advanced knowledge of Microsoft Project and Microsoft Office.
Desirable
- Honesty and integrity are desired attributes in this role.
- Ability to work under pressure