AFREhealth Administrative/Secretarial Jobs in Kumasi
1. Patiently scroll down and read the job description below.
2. Scroll down and find how to apply or mode of application for this job after the job description.
3. Carefully follow the instructions on how to apply.
4. Always apply for a job by attaching CV with a Cover Letter / Application Letter.
The African Forum for Research and Education in Health (AFREhealth) is a pan-African organization dedicated to the advancement of health professions education, research and service delivery.
AFREhealth works to achieve excellence in health professions education, research and service by influencing a new inter-professional standard that will result in sustainable and continuous quality improvement for the African population.
Job Description
- Position Title: Administrative Assistant
- Location: AFREhealth Secretariat, KNUST, Kumasi Ghana
- Start date: 1 July 2022
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Job Summary
The Administrative Assistant will support with the day-to-day administrative tasks at the AFREhealth Secretariat, handle petty cash and cheques and ensure the smooth running of the Office.
Reports directly to: Senior Administrative & Human Resource Officer
Duties and Responsibilities:
- Ensure that the Secretariat office is professionally presentable.
- Receive, initially respond and appropriately refer all correspondence and inquiries directed to anyone in AFREhealth.
- Ensure that equipment is maintained in good condition.
- Coordinate travel arrangements which include booking air tickets, airport transfers, arranging for travel advances, making hotel reservations, visas, etc. as needed.
- Ensure the proper usage and prompt replenishment of stationery and supplies.
- Manage the asset and stock register.
- Provide administrative support to meetings. This includes scheduling, coordinating, taking and distributing minutes and other related communications
- Filing and database management
- Support Senior Administrative & HR Officer with HR activities including completion of records for selected candidates, compilation of timesheets, etc.
- Prepare petty cash vouchers, disburse and maintain petty cash journal accurately.
- Prepare cheque vouchers and cheques for payment to vendors.
- Ensure the accuracy and timely payment of utility bills.
- Responsible for efficient management, archiving and distribution of all financial reports and documentations.
- Receive approved advances and expense reports from program staff and record them in the log.
- Enter data (Petty Cash & Payment Vouchers) into Accounting Software.
Required Skills or Experience
- Bachelor’s degree in Administration or their equivalent
- Minimum of 4 years work experience in Administration
- Work experience with an international NGO is an advantage
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Abilities/Skills:
- Excellent communication (verbal and written), planning and organization skills
- Ability to multitask and be willing to take on extra responsibilities.
- Willingness to work to meet tight deadlines
- Excellent interpersonal skills to effectively interact with all levels of staff and clients
- Be of high integrity and have a sense of confidentiality.
- Ability to work independently and as a member of a team.
- Be self-motivated, proactive and have a positive attitude to work requiring minimum supervision.
1. Patiently scroll down and read the job description below.
2. Scroll down and find how to apply or mode of application for this job after the job description.
3. Carefully follow the instructions on how to apply.
4. Always apply for a job by attaching CV with a Cover Letter / Application Letter.
The African Forum for Research and Education in Health (AFREhealth) is a pan-African organization dedicated to the advancement of health professions education, research and service delivery.
AFREhealth works to achieve excellence in health professions education, research and service by influencing a new inter-professional standard that will result in sustainable and continuous quality improvement for the African population.
Job Description
- Position Title: Administrative Assistant
- Location: AFREhealth Secretariat, KNUST, Kumasi Ghana
- Start date: 1 July 2022
ADVERTISEMENT - CONTINUE READING BELOW
Job Summary
The Administrative Assistant will support with the day-to-day administrative tasks at the AFREhealth Secretariat, handle petty cash and cheques and ensure the smooth running of the Office.
Reports directly to: Senior Administrative & Human Resource Officer
Duties and Responsibilities:
- Ensure that the Secretariat office is professionally presentable.
- Receive, initially respond and appropriately refer all correspondence and inquiries directed to anyone in AFREhealth.
- Ensure that equipment is maintained in good condition.
- Coordinate travel arrangements which include booking air tickets, airport transfers, arranging for travel advances, making hotel reservations, visas, etc. as needed.
- Ensure the proper usage and prompt replenishment of stationery and supplies.
- Manage the asset and stock register.
- Provide administrative support to meetings. This includes scheduling, coordinating, taking and distributing minutes and other related communications
- Filing and database management
- Support Senior Administrative & HR Officer with HR activities including completion of records for selected candidates, compilation of timesheets, etc.
- Prepare petty cash vouchers, disburse and maintain petty cash journal accurately.
- Prepare cheque vouchers and cheques for payment to vendors.
- Ensure the accuracy and timely payment of utility bills.
- Responsible for efficient management, archiving and distribution of all financial reports and documentations.
- Receive approved advances and expense reports from program staff and record them in the log.
- Enter data (Petty Cash & Payment Vouchers) into Accounting Software.
Required Skills or Experience
- Bachelor’s degree in Administration or their equivalent
- Minimum of 4 years work experience in Administration
- Work experience with an international NGO is an advantage
ADVERTISEMENT - CONTINUE READING BELOW
Abilities/Skills:
- Excellent communication (verbal and written), planning and organization skills
- Ability to multitask and be willing to take on extra responsibilities.
- Willingness to work to meet tight deadlines
- Excellent interpersonal skills to effectively interact with all levels of staff and clients
- Be of high integrity and have a sense of confidentiality.
- Ability to work independently and as a member of a team.
- Be self-motivated, proactive and have a positive attitude to work requiring minimum supervision.
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