Process & Plant Automation Limited Purchasing/Procurement Jobs in Accra
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The Procurement Officer is responsible for executing purchasing activities within the supply chain process and ensuring that purchased items are cost-efficient and of high quality.
ESSENTIAL DUTIES & RESPONSIBILITIES
- Manage, review and monitor the procurement process of all orders until they are closed
- Source for goods and services from credible and appropriate suppliers while maintaining ethical and responsible sourcing practices that are in accordance with statutory and company regulations
- Analyze local or import purchase requisitions from all departments taking project timelines into consideration.
- Create appropriate purchase orders for suppliers, including purchasing analysis, item identification while ensuring all purchases are in line with statutory and company requirements
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- Ensure orders conform to supplier agreements and contracts
- Manage relationship with suppliers to ensure the satisfaction of both parties
- Manage external customer order acknowledgement process using appropriate tools
- Prepare order tracking schedules for all purchases
- Resolve supplier pricing discrepancies and conflicts
- Interface with manager to plan and set priorities for purchasing activities
- Coordinate with the Finance department on order payments and regularization of order transactions
- Arrange for appropriate modes of delivery of items purchased while considering cost-effective methods
- Develop and maintain the company's supplier database in respect of all conditions of engagement.
- Advice management of supplier performance and propose new and discovered suppliers for consideration
- Collaborate with the Production Supervisor to conduct supplier audits
- Coordinate testing of goods and hand over goods to appropriate stakeholders
- Perform any other duties as assigned. oversee purchasing activities and ensure that purchased items are both cost-efficient and of high quality
- Uphold the Quality Management System (QMS) and work in conformance with the procedures as specified in the Departmental Manual
Required Skills or Experience
KNOWLEDGE, SKILLS & ABILITIES
- Knowledge of procurement processes, policies and procedures
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- Strong emphasis on accuracy and detail
- Ability to handle multiple projects simultaneously to meet goals and deadlines
- Proficient in Microsoft Office programs, such as Excel
- Good negotiation skills
- Good time management and organizational skills
- Basic mathematical knowledge
QUALIFICATION & EXPERIENCE
- A Higher National Diploma (HND) or a Bachelor’s degree in the following fields; Supply Chain, Procurement, Electrical/ Electronic Engineering, or any other relevant field in Social Science
- A minimum of one (1) year of experience in a similar role
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1. Patiently scroll down and read the job description below.
2. Scroll down and find how to apply or mode of application for this job after the job description.
3. Carefully follow the instructions on how to apply.
4. Always apply for a job by attaching CV with a Cover Letter / Application Letter.
The Procurement Officer is responsible for executing purchasing activities within the supply chain process and ensuring that purchased items are cost-efficient and of high quality.
ESSENTIAL DUTIES & RESPONSIBILITIES
- Manage, review and monitor the procurement process of all orders until they are closed
- Source for goods and services from credible and appropriate suppliers while maintaining ethical and responsible sourcing practices that are in accordance with statutory and company regulations
- Analyze local or import purchase requisitions from all departments taking project timelines into consideration.
- Create appropriate purchase orders for suppliers, including purchasing analysis, item identification while ensuring all purchases are in line with statutory and company requirements
ADVERTISEMENT - CONTINUE READING BELOW
- Ensure orders conform to supplier agreements and contracts
- Manage relationship with suppliers to ensure the satisfaction of both parties
- Manage external customer order acknowledgement process using appropriate tools
- Prepare order tracking schedules for all purchases
- Resolve supplier pricing discrepancies and conflicts
- Interface with manager to plan and set priorities for purchasing activities
- Coordinate with the Finance department on order payments and regularization of order transactions
- Arrange for appropriate modes of delivery of items purchased while considering cost-effective methods
- Develop and maintain the company's supplier database in respect of all conditions of engagement.
- Advice management of supplier performance and propose new and discovered suppliers for consideration
- Collaborate with the Production Supervisor to conduct supplier audits
- Coordinate testing of goods and hand over goods to appropriate stakeholders
- Perform any other duties as assigned. oversee purchasing activities and ensure that purchased items are both cost-efficient and of high quality
- Uphold the Quality Management System (QMS) and work in conformance with the procedures as specified in the Departmental Manual
Required Skills or Experience
KNOWLEDGE, SKILLS & ABILITIES
- Knowledge of procurement processes, policies and procedures
ADVERTISEMENT - CONTINUE READING BELOW
- Strong emphasis on accuracy and detail
- Ability to handle multiple projects simultaneously to meet goals and deadlines
- Proficient in Microsoft Office programs, such as Excel
- Good negotiation skills
- Good time management and organizational skills
- Basic mathematical knowledge
QUALIFICATION & EXPERIENCE
- A Higher National Diploma (HND) or a Bachelor’s degree in the following fields; Supply Chain, Procurement, Electrical/ Electronic Engineering, or any other relevant field in Social Science
- A minimum of one (1) year of experience in a similar role