Procurement Coordinator - Puma Energy

Main Purpose:

• Managing and carrying out Procurement activities across a wide range of categories and for all internal departments
• Creatively explore different approaches in negotiation agreements to achieve the greatest cost reductions for Puma Energy
• Align objectives with different functional areas, mainly with Operations, Maintenance and Retail
• Ensure appropriate Procurement Service Levels to the business within the country for the procurement process, quickly adapting to changes

Key Responsibilities::

• Ensure the business has a timely supply of goods and materials it requires
• Demonstrate value for money for the company in the country when money is being spent with suppliers
• Apply Puma Energy’s Procurement processes ensuring all necessary controls, approvals and reporting is carried out in the country

Planning, Operations and Monitoring

• Initiate, lead and coordinate all procurement activities (processing requisitions, creating purchase orders, spot purchases, tenders, negotiation, expediting supply, supply market intelligence, benchmark) related to his/her country
• Proposes negotiates and ensures the appropriate Procurement Service Levels to the business within the country, including cost/benefits objectives
• Monitor and report Procurement KPIs for his / her country (e.g. savings, number of tenders)
• Is responsible for controlling the supplier’s payment terms under Procurement scope
• Leads initiatives pursuing optimization of the Total Cost of Ownership, establishing plans, directions and controls
• Perform price benchmark to ensure that Puma Energy prices are consistent within the market

Sourcing and Negotiation

• Validates country targets and consolidates the country’s negotiations to ensure the best costs/benefits for the company
• Lead multi-discipline teams in charge of negotiations for his / her country
• Creatively explore different alternative approaches in negotiation agreements to achieve the greatest cost reduction for Puma Energy
• Identify, propose and lead savings initiatives related to:
  • Technical requirement (e.g. standardization, value engineering)
  • Volumes (e.g. consolidation / rationalization)
  • Vendors market (e.g. new vendors sourcing)
  • Price (e.g. payment terms, warranty, lump-sum, life cycle)

• Co-responsible with Regional Procurement and Global Sourcing to implement regional and global negotiations within the country and evaluate the local impact of the company’s procurement policies
• Propose, validate, initiate and follow-up vendor qualification requests (KYC)
• Build/maintain a network of contacts and develop top country Procurement relationships with suppliers
• Represents Puma Energy to suppliers, ensuring suppliers know what is expected of them and markets the opportunity for suppliers to supply Puma Energy

Selecting suppliers and contracting

• Define/propose shortlists of vendors for RFI/RFP/RFQ
• Pilot and organize RFI/RFP/RFQ
• Negotiate commercial terms of contracts
• Ensures that the outcomes of negotiation are translated into contracts (Frame Agreements)
• Cooperation with the Legal department for all contracts
• Manage contracts/issues (e.g. vendors dispute, invoices, warranty) in close cooperation with stakeholders
• Monitor and report on contract’s performance and savings
• Organize contract reviews during the execution of contract/return on experience at the end of the contract

General Management

• Be the primary point of contact for the country relating to all non-oil procurement activities supporting the general management team
• Assure implementation of Procurement policies, programs and procedures, and provide guide and advice to the business and country management
• Have a clear understanding of functional areas challenges and opportunities regarding Procurement matters to provide guide and advice in decision-making processes
• Understanding the main difference in business activities and processes at Puma Energy (e.g. Retail, Maintenance, Operations, Aviation, etc.)

Profile

• Undergraduate degree in Procurement or Business or Engineering
• Ideally Oil & Gas industry experience in mid-stream and multi-site retailing
• Business acumen, capable of understanding business/marketing strategies
• 2-3 years Procurement experience
• Ability to manage commercial relationships with Suppliers at the local level
• Mature leadership and with excellent organization, negotiation and project management skills
• Problem solver, team player and can deal effectively with people who hold opposing views, tolerate conflicts and ambiguity
• Communicates effectively, persuasive speaker and is a good listener
• Good knowledge of Finance for Project Evaluation
• Basic functional expertise ERP systems
• Working knowledge of legal matters relating to Procurement
• Able to accurately manage high levels of data
• Demonstrates integrity and ethics working in line with Puma Energy Code of Conduct
• French and English required

Key Relationships and Department Overview:

• Country General and Finance Managers, Regional Procurement, diverse Country Operational Functional Manager