Bixal Administrative/Secretarial Jobs in Accra
Step-by-Step Guide to Applying for a Job
1. Read the Job Description Thoroughly
- Patiently scroll through the job posting to understand the role, requirements, and responsibilities.
- Highlight key qualifications, skills, and deadlines to ensure you meet the criteria.
- Note any specific instructions (e.g., documents required, application format).
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2. Locate the Application Method
Scroll to the section labelled "How to Apply" or "Mode of Application."
Look for details such as:
- Email addresses or online portals for submissions.
- Required subject lines (e.g., "Application for [Job Title]").
- Links to application forms (if applicable).
3. Prepare Your Application Documents
Curriculum Vitae (CV) / Resume: [ How to write a CV guide ]
- Tailor it to the job by emphasizing relevant skills and experiences.
- Keep it concise (1–2 pages) and error-free.
Cover Letter / Application Letter: [ How to write a Cover letter guide ]
- Address it to the hiring manager (use "Dear Hiring Manager" if unsure).
- Explain why you’re a good fit, referencing the job description.
- Avoid generic templates; personalize each letter.
Additional Documents:
- Certificates, portfolios, or references if requested.
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4. Follow Application Instructions Carefully
- Submit documents in the specified format (e.g., PDF, Word).
- Attach files with clear names (e.g., "JohnDoe_CV_AACProduction.pdf").
- If emailing, include a professional subject line and brief introduction in the body.
5. Double-Check Before Submitting
- Proofread for spelling/grammar errors.
- Ensure all attachments are included.
- Confirm the deadline and submit ahead of time.
6. Post-Application Steps
- Save a copy of your submission for reference.
- Follow up after 1–2 weeks if no response (politely inquire via email).
- Avoid applying multiple times unless instructed.
This guide ensures applicants present themselves professionally and maximize their chances of success. Continue to the job description below and Good luck!
Read Also:
Bixal is a mission-driven, woman-owned small business determined to improve people's lives through human-centered strategies and transformative technologies, with a firm belief that everyone has the right to an effective government.
We deliver on this belief by partnering with leading Federal agencies to design, develop, and deliver powerful customer experiences through holistic digital product solutions and strategic communications initiatives––bringing a high standard and unique creative energy to our clients––and our wonderfully diverse culture is what makes it all possible.
Bixal unites different people with different perspectives from all over the world! We provide our team with an open and empowered environment where collaboration thrives and solutions flourish.
Job Description
The Role
Bixal seeks an experienced Senior Finance & Administration Manager (Senior F&A Manager) to lead the four-year activity providing monitoring and evaluation services to the USAID Ghana Mission. The Senior F&A Manager will support the Chief of Party to provide excellence in financial and operational issues for Bixal.
The ideal candidate will advise on banking, accounting, legal matters, importation of materials, and human resources. The Senior F&A Manager will be familiar with the USAID Program Cycle and the portfolio of investment in Ghana. This is a full-time proposal position contingent on contract award.
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Responsibilities
- Monthly cash management, accounting for all costs according to USAID regulations, cash flow projections and budgets
- Liaises with the bank and suppliers to improve efficiency of operations
- Manages payroll for the company in Ghana
- Manages finance team personnel and oversees all finance operations for project
- Preparation of the monthly fund request to the Bixal home office
- Coordinates proper payments due to consultants, vendors, and subcontractors as applicable; ensures invoices and supporting documentation and required approvals are in place before payment
- Follows the programs Field Office Authority Matrix and Finance Manual
- Provides financial oversight of project expenditures and advise on funding availability for project procurement of goods and services as needed
- Ensures timesheets are complete and vacation and sick days are properly tracked for all staff
- Assists in budget tracking as requested by supervisor
- Ensures sufficient funds are available in the local bank accounts. Provides reconciliations as requested by the supervisor and/or the home office accountant
- Prepares quarterly and yearly financial reports as needed
- Maintains all financial records, receipts, and vouchers
- Informs Chief of Party and home office of any financial irregularities
- Other financial tasks as requested
Required Skills or Experience
- Bachelor’s degree in economics, accounting, or other relevant fields, Master’s degree preferred
- 10+ years of experience managing the finances of international development programs
- Experience working on USAID-funded projects in Ghana
- A recognized expert in accounting and management
- Able to advise teams on financial systems and use online systems to account for costs
- Strong written and verbal communication skills in English
- Superior organizational skills and attention to detail
- Loves to learn and willing to experiment with new technology and new ways of working
- Ability to work as part of a cross-cultural team with a high degree of sensitivity and cultural competence
- Demonstrated knowledge of Ghanian tax and accounting laws and regulations
- Ghanian national strongly preferred
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