Finance Officer - World Vision International

Job Purpose

To maintain various systems for reporting compliance in Sunsystem and gems in line with WVI financial management Policies and procedures. This position will also provide financial information for decision-making to enhance effectiveness and reduce risk whilst promoting wise stewardship. Furthermore, the position also demonstrates and promotes World Vision’s Christian ethos and Core Values.

Major Responsibilities

20%

Disbursement Process

• Review all payments requests relating to procurement and advances to ensure they comply with finance procedures and WVI standards and & load payments for advances & staff refunds.

• Ensure monthly statutory payments are made on time and allocated in Sun6.

• Check all payments requisition for funds availability against the monthly Budget vs Actual monthly report and if projects are closed or active. Monitor actual departments’ expenditure against approved budget line items and alert management to any irregularities.

• Develop appropriate and effective tools and processes to measure and document payment lead time and reduce lead time by using business process improvement methodology.

10%

Internal Controls

• Assist NO level strategic resource allocation among Technical programs and CESP as a part of NO Strategy

• Monitor and implement the established checks and controls in the National office Procurements and line with the WVI procurement policy and budget guidelines.

• Coaching and training of stakeholders in budget analysis and review

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• Review, revise and post Departmental budget requests into Sun6 and provide reports on a monthly and quarterly basis in line with the overall WVI Ghana budget.

• Support department to ensure availability of resources to implement planned activities

• Key contact for departmental budget review

• The key user of Sun6 reporting for NO

20%

Manage Modification and Update in Subsystem

• Update the Chart of Accounts with any new subaccounts, analysis codes both T and A codes including LEAP 3 elements for TA and TPs as may be required from time to time.

• Make accounts reversals in the database in hand with account allocations to correct captured data for use in other procedures and to ensure that the data follows the prescribed data entry guidelines

• Perform ledger revaluation to even out foreign exchange differences in the financial reports.

• Monitor data amendments by the Regional Accountants during report preparation.

• Liaise with FRSC CAL Shared team to ensure that Cost allocation is run every month.

• Analyze, Identify and implement areas of improvement in sunsystem processes.

15%

Financial Reporting

• Generate all Departmental Reports for the budget holders’ review and revision on monthly basis.

• Prepare an Aging report for all the assets accounts on WVI, Ghana Balance Sheet following WVI FM.

• Prepare Deposit Vouchers (DPL& DPU) timely and in line with WV Policy

• Ensure NO Reporting Package is generated on weekly basis for the Operations team and in Compliance with financial reporting standards in Sunsystem.

• Generate and Load Monthly FRSC Ledger Extract Report on FFR database.

• Develop appropriate and effective tools to improve reporting concerning improving efficiency, quality and reduce risks.

15%

Reconciliation

Ensure timely reconciliation of Unrestricted Bank accounts including Account 120-10, 120-11 & 120-12 in GL with bank statements and ensure that all reconciling items are resolved timely

10%

Audit

• Facilitate internal and external audit staff to conduct an annual financial audit in Finance reporting and Sunsytems.

• Implement Audit recommendations within 90 days after the Audit.

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10%

Capacity Building in Sunsystem

• Ensure that new users are trained in the Ghana Sunsystem database by providing on the job training on Sunsystem/Info Query & Analysis

• Install Sunsystem (VPN and RDP) for the new finance officers.

• Basic Sun operations - Ledger Entry, Ledger Import, Journal held the listing, Account allocation, etc.

• Importing, extracting data in Infor Q&A

• Generating reports using Infor Q&A

• Analysis using pivot tables

• Journal review completeness checks