Senior Finance Officer - FHI 360

Support finance-related administrative management in the Ghana office and perform diversified accounts payable functions following varied standardized procedures and accounting practices. Provide accounting and financial support for ACT to END | West, EpiC/KPIF Ghana Project, and other projects in the Shared Services pool of FHI 360/Ghana office.

KEY RESPONSIBILITIES:

• MANAGE fixed asset register for projects subject to FHI 360 & Donor policy concerning Ghana Office Management Manual (GOMM)

• REVIEW Payroll for Accuracy and ensure salaries are paid concerning Ghana Office Management Manual (GOMM) timelines

• Ensure TIMELY payment of all payroll and other statutory deductions as per the laws of Ghana

• TRACK and MONITOR Bank balances to ensure there is adequate cash available to implement activities

• MANAGE advance and related reconciliations for GHANA office small projects, shared services and HQ managed projects with timely submission of reports in compliance with Ghana Office Management Manual (GOMM)

• LOAD Monthly SMAC allocations into GFAS and ensure minimal errors

• PROCESS ex-pat and TCN payments ensuring confidentiality and completing monthly Expat workbooks for each employee

• ACT as finance POC for EpiC project and manage subgrant finances

• PREPARE VAT returns and submissions to donors for ACT to END | West, EpiC/KPIF, and Shared Services

• CONSOLIDATE quarterly accruals for ACT to END | West, EpiC/KPIF, and Shared Services

• PREPARE day to day financial transactions to include monthly cash advance requests from headquarters, payment requests, procurement dossiers, and many more

• Advising Staff on new FHI360’s and USAID’s policies and procedures where applicable

• Perform Any Other finance and administrative duties as assigned

CONTRIBUTION:

• Support and Maintain system (GFAS) for providing documentation for accounting transactions, enter all transactions and resolve any discrepancies or clarification for accounting records.
• Assure completeness of supporting documentation and accuracy of entries for financial reporting on standardized forms.
• Review and analyze pending expenditures for appropriate action.
• Ensure and maintain the smooth and timely flow of all expenditures related to reports and audit documentation.
• Monitors invoice information put into accounts payable system for accuracy with minimal errors.

QUALIFICATIONS:

• Degree or equivalent in Business Administration, Finance, Economics, Commerce, or related field.
• At least 8 years experience of working in an organization of similar or related nature, size, and complexity.
• Minimum of 2 years of experience with a USAID-Funded project is preferred.
• Demonstrated knowledge, skills, and/or experiences in accounting, administration, and procurement.
• Excellent planning, management, and organizational skills. Skilled in organizing resources and establishing priorities.
• Strong analytical and organizational skills.
• Strong MS Office skills, including Excel.
• Strong written and oral presentation skills in English.