Assistant Administrative Officer - National Identification Authority

As Assistant Administrative Officer at National Identification Authority (NIA) you will be responsible for the following duties:

• Assisting the District Registration Officer in the handling of his/her administrative and office-management duties;
• Co-ordinating general administrative services including transportation and inventory control at the district level;
• Managing the office’s diary, co-ordinating meetings and management of records;
• Providing general customer service support for the District office;
• Assisting in responding to enquiries from applicants on registration requirements, record update, replacement and renewal exercises, documents and processes;
• Administering oaths to persons vouching for applicants who do not possess Birth Certificates or valid passports
• Educating applicants and persons vouching on the purpose of vouching and the legal consequences of lying under oath during the vouching process;
• Ensuring that registration materials and logistics assigned to the district are used judiciously and are properly accounted for;
• Supporting the planning, co-ordination and deployment of staff and materials for out of office registration exercises;
• Performing any other duties that may be assigned by the Executive Secretary or through his representative;

Qualification and Experience

• A Bachelor’s Degree in the Social Sciences, Law, Business, Computer Engineering, Science/Information Technology or related discipline from a recognised University or equivalent professional qualification;
• At least one (1) year post-qualification working experience which combines clerical and administrative competencies prior to working with NIA;
• A minimum of three (3) months working experience with NIA;
• Proven completion of National Service.

Competencies and Skills

• Excellent communications and interpersonal skills;
• A high sense of integrity and maturity;
• Ability to work in a team;
• Results-oriented and proactive;
• Strong written and verbal skills;
• Ability to verify integrity of data by comparing it to source documents;
• Ability to work with little or no supervision;
• Ability to work under pressure;
• Fluency in written and spoken English;
• Ability to demonstrate excellent report writing skills;
• Knowledge of more than one Ghanaian language is an advantage;
• Computer literate;
• Having a licence to practice as a Commissioner for Oaths;
• Willingness to accept posting to any part of the country

Salary and other Conditions of Service: As applicable in the Public Service