Job Description: Responsibilities & Requirements
The Finance and Administration (F&A) Officer at JSI Research & Training Institute will provide finance and administrative support to help ensure the smooth implementation of the project’s finance and accounting functions. They will ensure compliance and adhere to Project contractual requirements and JSI policies. Additionally, they will review project ledgers for all advances and prepaid expenses. They will follow-up on outstanding advances. The F&A Officer will also review all the vouchers for completeness, documentation, and arithmetic accuracy.
Major Duties and Responsibilities:
- Review supporting documents of all paid cash vouchers
- Review travel expense reports and financial documents
- Process and disburse accounts receivable
- Process accounts payable on a timely basis
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- Assist the Finance & Operations Manager with financial forecasts
- Prepare petty cash vouchers and disburse according to approved policies
- Monitor and review advance liquidation
- Maintain and disburse petty cash and maintain monthly petty cash journal accurately.
- Enter data into QuickBooks Accounting Software (e.g. staff advances, vendor payments, travel expense reports, etc.)
- Receive approved advances and expense reports from staff and process on a timely basis
- Ensure that all vouchers/documentations are properly filed
- Assist in the preparation of end-of-month reconciliations (advance accounts, QuickBooks, bank accounts);
- Support the payment of approved cheques to respective Vendors/Payees
- Carry out any other responsibilities assigned from time to time
Administrative:
- Assist in verifying all travel invoices and attach the relevant support documentation for processing
- Manage the asset register, materials, and supplies; ensuring that all assets are properly labelled/tagged
- Ensure assets and inventories are well maintained and ensure physical verifications (quarterly and annually)
- Filing and database management
- Monitoring vehicle insurance, registration, and maintenance; and
- Maintain vendor files.
QUALIFICATIONS
Education:
- Bachelor’s degree in Finance, Accounting, Administration or their equivalent
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Experience:
- Minimum of 4 years work experience in Finance and/or Administration
Languages:
- Written and verbal fluency in English
Required Skills:
- Knowledge and experience of QuickBooks
- Good communication, planning, and organization skills
- Ability to manage competing priorities and deadlines
- Strong communication skills
- Highly motivated individual, with the ability to work toward the goals/objectives set by the organization
Preferred Skills:
- Work experience with an international development organization
- Work with a USAID-funded project
- Ability to take initiative and complete tasks with minimal supervision
- Effective interpersonal skills to interact with all levels of staff and partners
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The Finance and Administration (F&A) Officer at JSI Research & Training Institute will provide finance and administrative support to help ensure the smooth implementation of the project’s finance and accounting functions. They will ensure compliance and adhere to Project contractual requirements and JSI policies. Additionally, they will review project ledgers for all advances and prepaid expenses. They will follow-up on outstanding advances. The F&A Officer will also review all the vouchers for completeness, documentation, and arithmetic accuracy.
Major Duties and Responsibilities:
- Review supporting documents of all paid cash vouchers
- Review travel expense reports and financial documents
- Process and disburse accounts receivable
- Process accounts payable on a timely basis
ADVERTISEMENT CONTINUE READING BELOW
- Assist the Finance & Operations Manager with financial forecasts
- Prepare petty cash vouchers and disburse according to approved policies
- Monitor and review advance liquidation
- Maintain and disburse petty cash and maintain monthly petty cash journal accurately.
- Enter data into QuickBooks Accounting Software (e.g. staff advances, vendor payments, travel expense reports, etc.)
- Receive approved advances and expense reports from staff and process on a timely basis
- Ensure that all vouchers/documentations are properly filed
- Assist in the preparation of end-of-month reconciliations (advance accounts, QuickBooks, bank accounts);
- Support the payment of approved cheques to respective Vendors/Payees
- Carry out any other responsibilities assigned from time to time
Administrative:
- Assist in verifying all travel invoices and attach the relevant support documentation for processing
- Manage the asset register, materials, and supplies; ensuring that all assets are properly labelled/tagged
- Ensure assets and inventories are well maintained and ensure physical verifications (quarterly and annually)
- Filing and database management
- Monitoring vehicle insurance, registration, and maintenance; and
- Maintain vendor files.
QUALIFICATIONS
Education:
- Bachelor’s degree in Finance, Accounting, Administration or their equivalent
ADVERTISEMENT
CONTINUE READING BELOW
Experience:
- Minimum of 4 years work experience in Finance and/or Administration
Languages:
- Written and verbal fluency in English
Required Skills:
- Knowledge and experience of QuickBooks
- Good communication, planning, and organization skills
- Ability to manage competing priorities and deadlines
- Strong communication skills
- Highly motivated individual, with the ability to work toward the goals/objectives set by the organization
Preferred Skills:
- Work experience with an international development organization
- Work with a USAID-funded project
- Ability to take initiative and complete tasks with minimal supervision
- Effective interpersonal skills to interact with all levels of staff and partners