Procurement Consultant - Youth Empowerment Synergy

As a Procurement Consultant at Youth Empowerment Synergy (YES-Ghana), you will be responsible for managing the procurement of goods and services for the technical and operational needs of YES-Ghana, and ensuring that all procurement and associated processes are executed in accordance with internal procurement policies and procedures, and external donor guidelines. You will be responsible for overseeing and maintaining the integrity of the procurement process, including maintaining accurate procurement documentation.

Responsibilities:

• Evaluate effectiveness of the procurement system and provide technical recommendations and advice as may be needed; provide input to the Management Team on the development and review of relevant sections of the financial policies and procedures manual, particularly on the procurement policy provisions
• Work with the Finance & Administration Manager in defining, implementing and monitoring procurement KPIs – Set procurement targets and develop key performance indicators for the procurement function
• Maintain and update the supplier database which is able to adequately serve the needs of the organisation; effectively manage suppliers to ensure timely delivery of the requested supplies
• Prepare an Annual Procurement Plan, based on Project Operational Plans for the organisation, ensuring that it is prepared on time and in line with donor and partner requirements

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• Oversee tender procedures and perform comprehensive analysis in close liaison with the respective tender committees on a case by case basis and in line with the procurement policies and procedures
• Engage relevant Project Managers and the Finance Manager in developing a Detail
• Implementation Plan, providing key procurement components, and manage proposal evaluation and vendor selection processes
• Manage and oversee procurement contracts including troubleshooting, negotiation and supplier performance management
• Ensure goods and services are purchased on time to facilitate project implementation while ensuring that the organisation receives value for money
• Coordinate with the Finance & Administration Manager in the design, implementation and monitoring of procurement operations for each project
• Prepare and maintain procurement documentation according to procedures and keep records of procurement committee meetings
• Manage and mitigate risk in the procurement function including fraud and corruption
• Ensures that YES-Ghana has a strong compliance with all relevant procurement policies and procedures
• Ensure value for money for all procurement of goods, works and services
• Coach and mentor procurement and operations staff to improve their skills
• Engage in project proposal and design processes, including project budgeting as well as providing input to project proposals on key procurement aspects e.g. feasibility of activities materials requirements, activity timelines considering supply timelines, procurement team resource requirements for the project proposal
• Other duties may be required from time to time, including responsibilities which require work on weekends and holidays for which time off in lieu may be taken

Person specification:

• Minimum bachelor degree in relevant field, and/or professional qualification in procurement management
• A minimum of 7 years' relevant experience in procurement management in a reputable organisation; experience in the not-for-profit sector will be an added advantage
• Proven experience setting up and running an effective procurement system, backed by a
• Comprehensive Policies and Procedures Manual, in full compliance with internationally accepted procurement standards; knowledge of the International Public Sector Accounting Standards (IPSAS) will be an added advantage
• Strong judgment and a commitment to fair and ethical procurement practices
• Proven experience leading an effective team
• Demonstrated sound judgment in resolving problems
• Ability to initiate and complete assignments and to work under demanding circumstances with minimal supervision
• Proven ability to establish priorities and to plan, organise, coordinate and monitor own work plan and provide advice and supervision to others

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YES-Ghana is committed to diversity and inclusion within its workforce, and encourages all candidates, irrespective of gender, nationality, religious and ethnic backgrounds, including persons living with disabilities, to apply to become a part of the organisation.

YES-Ghana has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the organisation, including sexual exploitation and abuse, sexual harassment, abuse of authority and processes, and discrimination. YES-Ghana also adheres to strict child safeguarding principles. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards
and principles.